 | COMOX VALLEY REGIONAL DISTRICT (COMOX STRATHCONA WASTE MANAGEMENT) BOARD | |
| Thursday, April 19, 2018 | ||
| Minutes of the meeting of the Comox Valley Regional District (Comox Strathcona Waste Management) Board of Directors held on Thursday, April 19, 2018 at the Campbell River Maritime Heritage Centre, 621 Island Highway, Campbell River, BC commencing at 9:30 a.m. | ||
| MINUTES | ||
| Present: | ||
| Chair: | B. Jolliffe | Baynes Sound-Denman/Hornby Islands (Area 'A') |
| Directors: | N. Anderson | Cortes (Area ‘B’) |
| M. Babchuk | City of Campbell River | |
| J. Colborne | Village of Zeballos | |
| C. Cornfield | City of Campbell River | |
| L. Jangula | City of Courtenay | |
| E. Grieve | Puntledge/Black Creek (Area 'C') | |
| E. Eriksson | City of Courtenay | |
| R. Kerr | City of Campbell River | |
| B. Leigh | Oyster Bay – Buttle Lake (Area ‘D’) | |
| J. MacDonald | Village of Sayward | |
| R. Nichol | Lazo North (Area 'B') | |
| L. Samson | City of Campbell River | |
| M. Theos | City of Courtenay | |
| B. Unger | Village of Gold River | |
| G. Whalley | Kyuquot – Nootka/Sayward (Area ‘A’) | |
| B. Price | Town of Comox | |
| Alt. Directors: | D. MacKenzie | Discovery Islands - Mainland Inlets (Area ‘C’) |
| B. Overton | Village of Tahsis | |
| C. Evans | City of Campbell River | |
| M. Grant | Town of Comox | |
| R. Kishi | Village of Cumberland | |
| Staff: | B. Dunlop | Corporate Financial Officer |
| R. Dyson | Chief Administrative Officer | |
| M. Rutten | General Manager of Engineering Services | |
| J. Warren | General Manager of Corporate Services | |
| J. Martens | Manager of Legislative Services | |
| Absent: | ||
| Directors: | B. Wells | City of Courtenay |
| ADOPTION OF MINUTES: | ||||||
| M. Babchuk/B. Unger: THAT the minutes of the Comox Strathcona Waste Management Board meeting held March 8, 2018 be adopted. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| COMOX STRATHCONA WASTE MANAGEMENT ADVISORY COMMITTEE | ||||||
| C. Evans/B. Unger: THAT the following minutes be received:
- Comox Strathcona Waste Management Advisory Committee meeting held on March 22, 2018; and [Item] | ||||||
| - Comox Strathcona Waste Management Advisory Committee meeting held on April 5, 2018. [Item] | ||||||
| 208 | Carried | |||||
| REGIONAL DISTRICT OF NANAIMO - SOLID WASTE MANAGEMENT PLAN CONSULTATION | ||||||
| C. Cornfield/M. Theos: THAT the report dated April 12, 2018 providing a brief summary of the Regional District of Nanaimo’s (RDN) current Solid Waste Management Plan (SWMP) update, be received. [Item] | ||||||
| 209 | Carried | |||||
| Larry Gardner, Manager of Solid Waste Services, Regional District of Nanaimo (RDN), presented information regarding the RDN's current SWMP update. [Item] | ||||||
| E. Grieve/M. Babchuk: THAT the Comox Strathcona Waste Management Board provide a letter of support to the Regional District of Nanaimo in support of their Solid Waste Management Plan update, affirming that the regional solid waste boards should have autonomy over their waste management affairs. | ||||||
| 209 | Carried | |||||
| WASTE TO ENERGY SELECT COMMITTEE - APRIL 5, 2018 | ||||||
| B. Leigh/R. Kishi: THAT the Waste to Energy Select Committee minutes dated April 5, 2018 be received. [Item] | ||||||
| 208 | Carried | |||||
| WASTE TO ENERGY BUSINESS CASE ASSESSMENT – SCOPE CHANGE #2 RESULTS | ||||||
| E. Grieve/M. Babchuk: THAT the report dated April 12, 2018 to present the final results and recommendations regarding the Comox Strathcona Waste Management (CSWM) Waste to Energy (WTE) business case assessment be received. [Item] | ||||||
| 209 | Carried | |||||
| Andrew McGifford, Senior Manager CSWM Services, presented information regarding the CSWM Waste to Energy (WTE) business case assessment. [Item] | ||||||
| R. Nichol/G. Whalley: THAT the Comox Strathcona Waste Management Board invite Sustane Technologies Inc. and Waste Treatment Technologies (WTT) Netherlands B.V. to present information regarding each company’s waste management technologies to a future CSWM Board meeting. | ||||||
| 209 | Carried | NAY: B. Price, E. Grieve, B. Leigh, N. Anderson, M. Grant | ||||
| C. Cornfield/B. Unger: THAT the Comox Strathcona Waste Management (CSWM) Board invite the Ministry of Environment to explain the provincial regulations associated with waste to energy technologies including a discussion on definitions associated with the objectives for 70% diversion and the reduce, reuse and recycle approach to solid waste management to a future CSWM Board meeting. | ||||||
| 209 | Carried | NAY: B. Price, E. Grieve, B. Leigh, N. Anderson, M. Grant | ||||
| C. Cornfield/B. Unger: THAT the Comox Strathcona Waste Management Board direct staff to monitor waste management technology proposed by Sustane Technologies Inc., in Nova Scotia, for up to one year of full operations;
AND FURTHER THAT a report on its effectiveness and efficiencies be presented to the CSWM Board following the monitoring period. | ||||||
| 209 | Carried | NAY: B. Price, E. Grieve, B. Leigh, N. Anderson, M. Grant | ||||
| E. Grieve/C. Evans: THAT the Waste to Energy Business Case Assessment staff report dated April 12, 2018, including the Waste to Energy Assessment report dated April 9, 2018 prepared by Morrison Hershfield, be referred to the Association of Vancouver Island Coastal Communities Special Committee on Waste Management for information. | ||||||
| 209 | Carried | NAY: C. Cornfield, B. Price, M. Grant | ||||
| VARY THE AGENDA | ||||||
| E. Grieve/M. Babchuk: THAT the agenda be varied to consider item E.7 (Solid Waste Management Plan - Five Year Effectiveness Review). | ||||||
| 208 | Carried | |||||
| SOLID WASTE MANAGEMENT PLAN - FIVE YEAR EFFECTIVENESS REVIEW | ||||||
| B. Unger/J. Colborne: THAT the report dated April 11, 2018 regarding an update of the five year effectiveness review of the Solid Waste Management Plan be received. [Item] | ||||||
| 209 | Carried | |||||
| Veronica Bartlett, Solid Waste Planner, Morrison Hershfield, presented information regarding the five year effectiveness review of the Comox Strathcona Waste Management Solid Waste Management Plan.
[Item] | ||||||
| M. Babchuk/C. Cornfield: THAT the Comox Strathcona Waste Management board continue to implement the Comox Strathcona Waste Management 2012 Solid Waste Management plan with a particular focus in the following areas:
• Closure of CSWM landfills in compliance with Ministry of Environment (MoE) requirements; • Increased diversion of organic waste; • Continued optimization and development of recycling programs to achieve 70 per cent diversion or greater; • Investigation of increased environmental controls; • Further monitoring of Waste to Energy technologies as per the April 12, 2018 Waste to Energy business case assessment staff report. | ||||||
| 209 | Carried | |||||
| Alternate Director Evans left the meeting at 11:55 a.m. and was not present for the vote. | ||||||
| MATTRESS DIVERSION PROGRAM | ||||||
| J. Colborne/M. Babchuk: THAT the report dated April 12, 2018 regarding a proposed five month mattress diversion pilot program at the Comox Valley Waste Management Centre (CVWMC) be received. [Item] | ||||||
| 209 | Carried | |||||
| M. Babchuk/J. Colborne: THAT the board approve the implementation of a mattress diversion pilot program, facilitated internally, utilizing staff at the Comox Valley Waste Management Center. | ||||||
| 209 | Carried | NAY: G. Whalley, E. Grieve, L. Jangula, C. Cornfield, J. MacDonald | ||||
| SITE VISIT - CHESTER, NOVA SCOTIA | ||||||
| E. Grieve/M. Babchuk: THAT the report dated April 5, 2018 regarding a site visit, coordinated by staff, to a waste to energy facility in Chester, Nova Scotia during the Federation of Canadian Municipalities (FCM) Convention be received. [Item] | ||||||
| 208 | Carried | |||||
| 2015-2018 STRATEGIC PRIORITIES – STATUS REPORT | ||||||
| J. Colborne/M. Babchuk: THAT the report dated March 26, 2018 regarding the strategic priorities for Comox Valley Regional District staff for function 391, being Comox Strathcona Waste Management be received. [Item] | ||||||
| 209 | Carried | |||||
| B. Leigh/M. Babchuk: THAT the 2015 – 2018 strategic plan attached to this report, be received;
AND FURTHER THAT the completed items (shaded blue) be removed from schedule A and added to schedule B (completed strategic priorities). | ||||||
| 209 | Carried | |||||
| MANAGEMENT REPORT | ||||||
| M. Babchuk/J. Colborne: THAT the Comox Strathcona Waste Management Board management report dated April 2018, be received. [Item] | ||||||
| 209 | Carried | |||||
| TERMINATION: | ||||||
| J. Colborne/M. Babchuk: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 12:30 p.m. | ||||||
| Confirmed this 7th day of June, 2018: ____________________________________ Bruce Jolliffe Chair | |
| Certified Correct and Recorded by: ____________________________________ Jake Martens Manager of Legislative Services |