COMOX VALLEY REGIONAL DISTRICT (COMOX STRATHCONA WASTE MANAGEMENT) BOARD

Thursday, September 6, 2018
Minutes of the meeting of the Comox Valley Regional District (Comox Strathcona Waste Management) Board of Directors held on September 6, 2018 at the Campbell River Maritime Heritage Centre, 621 Island Highway, Campbell River, BC commencing at 9:30 am.
 
 
MINUTES
     
 
Present:
Chair:B. JolliffeBaynes Sound-Denman/Hornby Islands (Area 'A')
Directors:J. AbramDiscovery Islands - Mainland Inlets (Area ‘C’)
 N. AndersonCortes (Area ‘B’)
 M. BabchukCity of Campbell River
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 L. JangulaCity of Courtenay
 E. GrievePuntledge/Black Creek (Area 'C')
 E. ErikssonCity of Courtenay
 B. LeighOyster Bay – Buttle Lake (Area ‘D’)
 J. MacDonaldVillage of Sayward
 R. NicholLazo North (Area 'B')
 M. TheosCity of Courtenay
 B. UngerVillage of Gold River
 B. WellsCity of Courtenay
 G. WhalleyKyuquot – Nootka/Sayward (Area ‘A’)
Alt. Directors:B. OvertonVillage of Tahsis
 C. EvansCity of Campbell River
 M. GrantTown of Comox
 R. KishiVillage of Cumberland
 M. SwiftTown of Comox
 M. WrightCity of Campbell River
Staff:B. DunlopCorporate Financial Officer
 R. DysonChief Administrative Officer
 M. RuttenGeneral Manager of Engineering Services
 J. WarrenGeneral Manager of Corporate Services
 J. MartensManager of Legislative Services
 
Absent:
Directors:R. KerrCity of Campbell River
 
   
ATTENDANCE:
Director Cornfield was not in attendance when the meeting was called to order.
 
 
IN-CAMERA MEETING:
B. Wells/E. Grieve: THAT the board adjourn to a restricted in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:

90(1)(a) Personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the regional district or another position appointed by the regional district;

AND FINALLY THAT the restricted in-camera portion convene immediately following the open portion of the meeting.
208Defeated
 
The dissenting votes for the above motion were as follows: J. Abram, N. Anderson, M. Babchuk, J. Colborne, C. Cornfield, L. Jangula, B. Leigh, J. MacDonald, M. Theos, B. Unger, G. Whalley, B. Overton, C. Evans, M. Grant, R. Kishi, M. Swift.
 
 
Director Cornfield joined the meeting at 9:35 a.m. and was present for the vote.
 
 
ADOPTION OF MINUTES:
J. Colborne/B. Wells: THAT the Minutes of the Comox Strathcona Waste Management Board meeting held June 7, 2018 be adopted. [Item
208Carried
 
PETITIONS AND DELEGATIONS:
SUSTANE TECHNOLOGIES
 
 
B. Wells/B. Leigh: THAT the presentation from Kevin Cameron, Peter Vinall and Robert Richardson, Sustane Technologies, regarding alternative waste management technologies, be received. [Item
209Carried
 
REPORTS:
COMOX STRATHCONA WASTE MANAGEMENT ADVISORY COMMITTEE MINUTES
 
 
B. Wells/M. Babchuk: THAT the Comox Strathcona Waste Management Advisory Committee minutes dated August 2, 2018 be received. [Item
208Carried
 
WASTE TO ENERGY SELECT COMMITTEE
 
 
M. Babchuk/R. Nichol: THAT the minutes of the Waste to Energy Select Committee meeting held August 27, 2018 be received. [Item
208Carried
 
B. Leigh/J. Colborne: THAT the terms of reference for the Waste to Energy Select Committee be amended to reflect the following:
• Updating the mandate to provide for the continuation of the committee until the conclusion of the board approved monitoring period of the technology proposed by Sustane Technologies;
• Changing the name of the committee to the Comox Strathcona Solid Waste Advanced Technology Select Committee; and
• Updating the resources section with current CVRD personnel.
209Carried
 
2019 – 2023 FINANCIAL PLAN PRESENTATION SCHEDULE – SOLID WASTE SERVICE – FUNCTIONS 391 - 393
 
 
J. Colborne/M. Babchuk: THAT the report dated August 29, 2018 regarding the schedule for presentation of the preliminary 2019 – 2023 financial plan for the Comox Strathcona Waste Management (CSWM) Service, Functions 391, 392 and 393 be received. [Item
209Carried
 
Director Eriksson left the meeting at 10:54 a.m.
 
 
The meeting recessed at 10:55 a.m. and reconvened at 11:04 a.m.
 
 
COMOX VALLEY WASTE MANAGEMENT CENTRE ORGANICS COMPOSTING PILOT PROJECT – FINISHED MATERIAL UTILIZATION UPDATE
 
 
B. Leigh/M. Grant: THAT the report dated August 8, 2018 regarding an update on the finished compost material from the Comox Valley Waste Management Centre (CVWMC) organics composting pilot project be received. [Item
209Carried
 
CSWM MATTRESS DIVERSION PILOT PROGRAM
 
 
B. Wells/J. Colborne: THAT the report dated August 29, 2018 regarding an update on the five month mattress diversion pilot program at the Comox Valley Waste Management Center (CVWMC) and to recommend the program roll out at the Campbell River Waste Management Center (CRWMC) be received. [Item
209Carried
 
L. Jangula/B. Unger: THAT the Comox Strathcona Waste Management Board approve the implementation of a mattress diversion program at the Comox Valley Waste Management Center and the Campbell River Waste Management Center;

AND FURTHER THAT Bylaw No.170 be amended to exclude mattresses from regular municipal solid waste and include mattresses (weighing less than 100kg) as a diversion item, to be subject to the unit charge of $6 per set;

AND FURTHER THAT mattresses be placed on the Schedule ‘B’ “Prohibited Waste” list of Bylaw No. 170, so that they are no longer eligible for landfilling;

AND FINALLY THAT the Comox Strathcona Waste Management Board authorize the Comox Strathcona Waste Management Service investigate an agreement with the Canadian Diabetes Association for textile recycling at the waste management facilities and depots.
209Carried
 
COMOX STRATHCONA WASTE MANAGEMENT SOLID WASTE FEES AND CHARGES BYLAW NO. 170, 2011, AMENDMENT NO. 11
 
 
B. Wells/M. Babchuk: THAT the report dated August 10, 2018 regarding an amendment to Bylaw No. 170 being the “Solid Waste Fees and Charges Bylaw No. 170, 2011”, to incorporate changes to the tipping fee schedule and definition updates be received. [Item
209Carried
 
R. Kishi/M. Babchuk: THAT Bylaw No. 170, being the “Solid Waste Fees and Charges Bylaw No. 170, 2011”, be amended, as per appendix A, and attached to the staff report dated August 10, 2018.
209Carried
 
CELL 1 AIRSPACE UPDATE
 
 
B. Wells/M. Babchuk: THAT the report dated August 8, 2018 regarding an update of the available airspace in Cell 1 at the Comox Valley Waste Management Centre (CVWMC) and estimated years of capacity based on varying disposal rate be received. [Item
209Carried
 
CSWM TIPPING FEE WAIVER POLICY
 
 
B. Wells/J. Colborne: THAT the report dated August 24, 2018 regarding a revised Tipping Fee Waiver Policy to reflect the current practice and service needs be received. [Item
209Carried
 
B. Leigh/C. Cornfield: THAT the Comox Strathcona Waste Management Board repeal and replace the current Tipping Fee Waiver Policy with the Tipping Fee Waiver Policy presented to the Board at its September 6, 2018 Board meeting, and attached as Appendix A to the staff report dated August 24, 2018;

AND FURTHER THAT staff be directed to include $16,000 in 2019 in the proposed 2019-2023 Financial Plan for tipping fee waivers.
209Carried
 
CSWM CAPITAL PROJECT UPDATE
 
 
J. Colborne/M. Babchuk: THAT the report dated August 29, 2018 regarding an update on the status of the capital projects ongoing for the 2018 Financial Plan be received. [Item
209Carried
 
COMOX VALLEY AND CAMPBELL RIVER WASTE MANAGEMENT CENTRE COST COMPARISON
 
 
E. Grieve/M. Babchuk: THAT the Report dated August 29, 2018 regarding a request for information regarding comparison of operational costs between the Comox Valley Waste Management Center (CVWMC) and Campbell River Waste Management Center (CRWMC) be received. [Item
209Carried
 
MANAGEMENT REPORT
 
 
B. Overton/J. Colborne: THAT the Comox Valley Regional District (Comox Strathcona Waste Management) Board management report dated September 2018 be received. [Item
209Carried
 
2015-2018 STRATEGIC PRIORITIES – STATUS REPORT
 
 
B. Overton/M. Babchuk: THAT the report dated August 23, 2018 regarding the final 2015-2018 strategic priorities report for this term of office for the Comox Valley Regional District (CVRD) - Comox Strathcona Waste Management (CSWM) Board of Directors be received. [Item
209Carried
 
BYLAWS AND RESOLUTIONS:
B. Leigh/M. Babchuk: THAT Bylaw No. 558 being "Solid Waste Fees and Charges Bylaw No. 170, 2011, Amendment No. 11" be given first and second readings concurrently. [Item
209Carried
 
B. Leigh/M. Babchuk: THAT Bylaw No. 558 being "Solid Waste Fees and Charges Bylaw No. 170, 2011, Amendment No. 11" be read a third time.
209Carried
 
NEW BUSINESS:
ALTERNATIVE WASTE MANAGEMENT TECHNOLOGIES
 
 
The board was polled on the following motion: [Item
 
 
G. Whalley/M. Babchuk: THAT staff further investigate with Sustane Technologies and bring back a preliminary report of what the cost structure of this process might look like.
209Defeated
 
C. Cornfield/C. Evans: THAT staff be directed to work with the select committee on the timeframes for the procurement process for an alternative waste management solution.
209Carried
 
Director Eriksson returned to the meeting at 12:25 p.m. and was present for the vote.
 
 
TERMINATION:
B. Wells/M. Theos: THAT the meeting be terminated.
208Carried
 
Time: 12:27 p.m.
 
 
 Confirmed this 11th day of October, 2018:


____________________________________
Bruce Jolliffe
Chair
 
Certified Correct and Recorded By:


____________________________________
Jake Martens
Manager of Legislative Services
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