 | COMOX VALLEY REGIONAL DISTRICT (COMOX STRATHCONA WASTE MANAGEMENT) BOARD | |
| Thursday, October 11, 2018 | ||
| Minutes of the meeting of the Comox Valley Regional District (Comox Strathcona Waste Management) Board of Directors held on October 11, 2018 in the boardroom of the Comox Valley Regional District offices located at 550B Comox Road, Courtenay, BC commencing at 9:30 am. | ||
| MINUTES | ||
| Present: | ||
| Chair: | B. Jolliffe | Baynes Sound-Denman/Hornby Islands (Area 'A') |
| Directors: | J. Abram | Discovery Islands - Mainland Inlets (Area ‘C’) |
| M. Babchuk | City of Campbell River | |
| J. Colborne | Village of Zeballos | |
| C. Cornfield | City of Campbell River | |
| L. Jangula | City of Courtenay | |
| E. Grieve | Puntledge/Black Creek (Area 'C') | |
| E. Eriksson | City of Courtenay | |
| R. Kerr | City of Campbell River | |
| B. Leigh | Oyster Bay – Buttle Lake (Area ‘D’) | |
| J. MacDonald | Village of Sayward | |
| R. Nichol | Lazo North (Area 'B') | |
| L. Samson | City of Campbell River | |
| M. Theos | City of Courtenay | |
| B. Unger | Village of Gold River | |
| B. Wells | City of Courtenay | |
| G. Whalley | Kyuquot – Nootka/Sayward (Area ‘A’) | |
| Alt. Directors: | M. Lavelle | Cortes (Area ‘B’) |
| B. Overton | Village of Tahsis | |
| C. Evans | City of Campbell River | |
| M. Grant | Town of Comox | |
| R. Kishi | Village of Cumberland | |
| M. Swift | Town of Comox | |
| Staff: | B. Dunlop | Corporate Financial Officer |
| R. Dyson | Chief Administrative Officer | |
| M. Rutten | General Manager of Engineering Services | |
| J. Warren | General Manager of Corporate Services | |
| L. Dennis | Legislative Services Assistant | |
| ATTENDANCE: | ||||||
| Directors Colborne, Cornfield and Evans were not in attendance when the meeting began. | ||||||
| ADOPTION OF MINUTES: | ||||||
| B. Wells/M. Babchuk: THAT the minutes of the Comox Strathcona Waste Management Board meeting held September 6, 2018 be adopted. [Item] | ||||||
| 208 | Carried | |||||
| PETITIONS AND DELEGATIONS: | ||||||
| MINISTRY OF ENVIRONMENT AND CLIMATE CHANGE STRATEGY | ||||||
| Avery Gottfried and Luc Lachance, Ministry of Environment and Climate Change Strategy, presented information regarding the provincial regulations associated with waste to energy technologies. [Item] | ||||||
| Director Colborne entered the meeting at 9:38 am.
Director Evans entered the meeting at 9:40 am. Director Cornfield entered the meeting at 9:41 am. | ||||||
| REPORTS: | ||||||
| COMOX STRATHCONA WASTE MANAGEMENT ADVISORY COMMITTEE MINUTES | ||||||
| R. Kishi/J. Colborne: THAT the Comox Strathcona Waste Management Advisory Committee minutes dated September 20, 2018 be received. [Item] | ||||||
| 208 | Carried | |||||
| Director Cornfield left the meeting at 10:37 am.
Director Whalley left the meeting at 10:37 am. | ||||||
| TIPPING WAIVER OUTREACH | ||||||
| B. Wells/B. Leigh: THAT the report dated October 4, 2018 regarding information requested by the CSWM Board regarding the communication strategy for the updated tipping waiver policy be received. [Item] | ||||||
| 209 | Carried | |||||
| S. Valdal, Diversion and Operations Support Coordinator, presented information regarding the communication strategy for the updated tipping waiver policy and special events pilot project. [Item] | ||||||
| The meeting recessed at 10:38 am and resumed at 10:45 am.
Director Jangula was not in attendance when the meeting resumed. | ||||||
| Director Whalley returned to the meeting at 10:45 am. | ||||||
| COMOX VALLEY WASTE MANAGEMENT CENTER LANDFILL GAS BENEFICIAL END USE PROJECT | ||||||
| B. Wells/B. Leigh: THAT the report dated October 4, 2018 providing an update and recommendation on the future beneficial end use for landfill gas generated at the Comox Valley Waste Management Centre (CVWMC) be received. [Item] | ||||||
| 209 | Carried | |||||
| G. Bau, Manager of CSWM Projects, provided an overview of the staff report regarding beneficial end use for landfill gas generated at the Comox Valley Waste Management Centre. | ||||||
| Director Cornfield returned to the meeting at 10:47 am.
Director Jangula returned to the meeting at 10:49 am. | ||||||
| Colton Aston, Fortis BC, presented information regarding beneficial end use for landfill gas generated at the Comox Valley Waste Management Centre. [Item] | ||||||
|
Director Kerr left the meeting at 11:07 am. Alternate Director Lavelle left the meeting at 11:09 am. | ||||||
| R. Kishi/M. Babchuk: THAT the Comox Valley Regional District (Comox Strathcona Waste Management) enter into a Memorandum of Understanding with Fortis Energy Inc. to determine the feasibility of the sale of landfill gas from the Comox Valley Waste Management Centre. | ||||||
| 210 | Carried | |||||
| Alternate Director Lavelle returned to the meeting at 11:10 am.
Director Kerr returned to the meeting at 11:14 am. | ||||||
| CONTRACT AWARD REPORT | ||||||
| R. Kishi/M. Babchuk: THAT the report regarding solid waste contract awards that have occurred subsequent to the new procurement policy be received. [Item] | ||||||
| 209 | Carried | |||||
| S. Hainsworth, Manager of Operating and Capital Procurement, provided an overview of the staff report regarding solid waste contract awards that have occurred subsequent to the new procurement policy. | ||||||
| COMPOST PILOT PROJECT MATERIAL UTILIZATION | ||||||
| B. Wells/E. Grieve: THAT the report dated October 2, 2018 regarding an update on material utilization from the compost pilot project since the inception of the project be received. [Item] | ||||||
| 209 | Carried | |||||
| A. McGifford, Senior Manager of CSWM Services, provided an overview of the staff report regarding an update on material utilization from the compost pilot project since the inception of the project. | ||||||
| MANAGEMENT REPORT | ||||||
| E. Eriksson/M. Theos: THAT the CSWM management report dated October 2018 be received. [Item] | ||||||
| 209 | Carried | |||||
| BYLAWS AND RESOLUTIONS: | ||||||
| B. Leigh/J. Abram: THAT Bylaw No. 558 being "Solid Waste Fees and Charges Bylaw No. 170, 2011, Amendment No. 11" be adopted. [Item] | ||||||
| 209 | Carried | |||||
| NEW BUSINESS: | ||||||
| PROCUREMENT | ||||||
| E. Grieve/J. Colborne: That the CSWM Board request a delegation from the Association of Vancouver Island Coastal Communities (AVICC) to present on social community procurement at a future CSWM Board meeting. | ||||||
| 208 | Carried | |||||
| TERMINATION: | ||||||
| R. Nichol/J. Colborne: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 11:35 am. | ||||||
| Confirmed this 29th day of November, 2018: ____________________________________ Bruce Jolliffe Chair | |
| Certified Correct: ____________________________________ James Warren General Manager of Corporate Services | |
| Recorded By: ____________________________________ Lisa Dennis Recording Secretary |