NOTICE OF MEETING
COMOX VALLEY REGIONAL DISTRICT (COMOX STRATHCONA WASTE MANAGEMENT) BOARD
Thursday, November 29, 2018
Campbell River Maritime Heritage Centre, 621 Island Highway, Campbell River, BC commencing at 9:30 am.

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. IN-CAMERA MEETING:
B. ADOPTION OF MINUTES:
Comox Valley Regional District (Comox Strathcona waste management) board minutes dated October 11, 2018 for adoption. [Item] 
208All1 person/1 vote
 
C. BUSINESS ARISING FROM MINUTES:
D. PETITIONS AND DELEGATIONS:
E. REPORTS:
1) ORIENTATION - COMOX STRATHCONA WASTE MANAGEMENT
 
A Comox Strathcona Waste Management orientation, governance and voting overview will be provided. Staff will also present information on the solid waste management plan, history and current system. The following report is presented for receipt:

- Report dated November 23, 2018 regarding the history and overview of the Comox Strathcona Waste Management service for receipt. [Item] 
209AllWeighted
 
2) COMOX STRATHCONA WASTE MANAGEMENT ADVISORY COMMITTEE MINUTES
 
Comox Strathcona Waste Management Advisory Committee minutes dated November 15, 2018, for receipt. [Item] 
208All1 person/1 vote
 
3) BIO-SOLID LEACHATE TREATMENT AND REVENUE
 
Report dated November 22, 2018 regarding information related to an operational arrangement between the Comox Valley Regional District sewage service and the Comox Strathcona Waste Management service that will result in efficient delivery of service through synergies and revenues to the CSWM service for receipt. [Item] 
209AllWeighted
 
4) 2019-2023 PRELIMINARY FINANCIAL PLAN – CSWM SERVICE - FUNCTION 391
 
Report dated November 23, 2018 regarding the preliminary 2019 – 2023 Financial Plan and work plan highlights for the Solid Waste Service, Function 391 for receipt. [Item] 
209AllWeighted
 
5) COMOX STRATHCONA SOLID WASTE ADVANCED TECHNOLOGY SELECT COMMITTEE
 
Report dated November 22, 2018 regarding appointments to the Comox Strathcona Solid Waste Advanced Technology Select Committee to fill the two vacancies following the 2018 general local elections for receipt. [Item] 
209AllWeighted
 
Recommendation:
 
THAT the following members be appointed to the Comox Strathcona Solid Waste Advanced Technology Select Committee to fill the two vacant positions:

- Director ___________________; and
- Director ___________________.
209AllWeighted
 
6) PROCUREMENT REQUIREMENTS FOR ADVANCED TECHNOLOGY
 
Report dated November 22, 2018 regarding the procurement requirements to pursue a Solid Waste Advanced Technology (SWAT) as an alternate waste disposal method and to summarize and highlight previous analysis as requested by the Board for receipt. [Item] 
209AllWeighted
 
Recommendation:
 
THAT the Comox Valley Regional District (Comox Strathcona Waste Management) Board continue to support implementation of the 2012 Comox Strathcona Waste Management Solid Waste Management Plan and reassess the viability of advanced alternate disposal technologies in 2022 as part of the major 10 year update of the Solid Waste Management Plan.
209AllWeighted
 
Note: Staff and the SWAT committee will continue to monitor the performance of Advanced Technology including the Chester, NS facility.
 
F. BYLAWS AND RESOLUTIONS:
G. NEW BUSINESS:
1) ASSOCIATION OF VANCOUVER ISLAND COASTAL COMMUNITIES (AVICC) SPECIAL COMMITTEE ON SOLID WASTE MANAGEMENT
 
Correspondence dated November 21, 2018 from Liz Cookson, Secretary-Treasurer, AVICC, requesting the appointment of a representative from the Comox Valley Regional District to the Special Committee on Solid Waste Management, for receipt. [Item] 
209AllWeighted
 
Note: The Terms of Reference for the Special Committee on Solid Waste Management are attached for information. [Item] 
 
Requested Action:
 
THAT Director _________(appointee) and Director ________(alternate) representing the Comox Valley Regional District be appointed to the Association of Vancouver Island Coastal Communities Special Committee on Solid Waste Management.
209AllWeighted
 
H. ADDENDUM - UPON APPROVAL OF THE BOARD:
I. MEDIA QUESTIONS:
J. TERMINATION:
Note: Eli Mina, board effectiveness consultant and registered parliamentarian, will conduct a governance workshop for Comox Strathcona Waste Management and Comox Strathcona Regional Hospital District Directors immediately following the conclusion of this meeting.
 
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