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A. IN-CAMERA MEETING: | |
Recommendation: |
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THAT the board adjourn to an in-camera session pursuant to the following sub-sections of section 90 of the Community Charter:
90(1)(g) - litigation or potential litigation affecting the regional district; and
90(1)(k) - negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the board, could reasonably be expected to harm the interests of the regional district if they were held in public;
AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting.
| 208 | All | 1 person/1 vote |
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B. ADOPTION OF MINUTES: | |
Minutes of the Comox Strathcona Waste Management Board meeting held November 29, 2018 for adoption. [Item] | 208 | All | 1 person/1 vote |
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C. BUSINESS ARISING FROM MINUTES: | |
D. PETITIONS AND DELEGATIONS: | |
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| 1) | SOCIAL PROCUREMENT |
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At the request of the Board, Mayor Leslie Baird, Sundance Topham, CAO, and Michelle Mason, CFO, Village of Cumberland, will present information regarding social procurement and the regional Community Benefit Hub. |
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E. REPORTS: | |
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| 1) | COMOX STRATHCONA WASTE MANAGEMENT ADVISORY COMMITTEE MINUTES |
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Comox Strathcona Waste Management Advisory Committee minutes dated December 13, 2018 for receipt. [Item] | 208 | All | 1 person/1 vote |
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| 2) | SOLID WASTE ADVANCED TECHNOLOGY (SWAT) COMMITTEE |
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Report dated January 3, 2019 regarding the Terms of Reference for the Comox Strathcona SWAT Select Committee for receipt. [Item] | 209 | All | Weighted |
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Recommendation: |
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THAT the Solid Waste Advanced Technology Select Committee meet to review their past work and their Terms of Reference and propose to the Board any additional work with consideration to the resources required for support. | 209 | All | Weighted |
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| 3) | 2019-2023 PROPOSED FINANCIAL PLAN – CSWM SERVICE - FUNCTION 391 |
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Report dated January 3, 2019 regarding further information on the proposed 2019 – 2023 Financial Plan and work plan highlights for the Solid Waste service, Function 391 for receipt [Item] | 209 | All | Weighted |
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| 4) | AWARD OF CONTRACT FOR WASTE COMPACTOR - CVWMC |
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Report dated December 20, 2018 regarding the award of a contract for the supply of a waste compactor for the Comox Valley Waste Management Centre (CVWMC) for receipt. [Item] | 209 | All | Weighted |
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Recommendation: |
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THAT as a result of the Request for Quotations process, the contract for the supply of a compactor with extended warranty including telematics GPS monitoring, be awarded to Finning (Canada), a division of Finning International Inc., in the amount of $895,000 excluding GST and PST;
AND FURTHER THAT a seven year contract be awarded to Finning (Canada), a division of Finning International Inc., for scheduled maintenance of the compactor for a sum of $97,709 excluding GST and PST.
| 210 | All | Weighted |
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| 5) | CSWM MANAGEMENT REPORT |
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Comox Strathcona Waste Management Board management report dated January 2019 for receipt. [Item] | 209 | All | Weighted |
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F. BYLAWS AND RESOLUTIONS: | |
G. NEW BUSINESS: | |
H. ADDENDUM - UPON APPROVAL OF THE BOARD: | |
I. MEDIA QUESTIONS: | |
J. TERMINATION: | |
