 | COMOX VALLEY REGIONAL DISTRICT (COMOX STRATHCONA WASTE MANAGEMENT) BOARD | |
| Friday, March 1, 2019 | ||
| Minutes of the meeting of the Comox Valley Regional District (Comox Strathcona Waste Management) Board of Directors held on Friday, March 01, 2019 at the Campbell River Maritime Heritage Centre, 621 Island Highway, Campbell River, BC commencing at 9:06 am. | ||
| MINUTES | ||
| Present: | ||
| Chair: | B. Wells | City of Courtenay |
| Vice-Chair: | A. Hamir | Lazo North (Area 'B') |
| Directors: | D. Arbour | Baynes Sound-Denman/Hornby Islands (Area 'A') |
| J. Abram | Discovery Islands - Mainland Inlets (Area ‘C’) | |
| N. Anderson | Cortes (Area ‘B’) | |
| M. Babchuk | City of Campbell River | |
| C. Cornfield | City of Campbell River | |
| D. Frisch | City of Courtenay | |
| E. Grieve | Puntledge/Black Creek (Area 'C') | |
| D. Hillian | City of Courtenay | |
| R. Kerr | City of Campbell River | |
| B. Leigh | Oyster Bay – Buttle Lake (Area ‘D’) | |
| A. Adams | City of Campbell River | |
| W. Cole-Hamilton | City of Courtenay | |
| B. Unger | Village of Gold River | |
| G. Whalley | Kyuquot – Nootka/Sayward (Area ‘A’) | |
| C. Moglove | City of Campbell River | |
| Alt. Directors: | B. Ives | Village of Sayward |
| M. Davis | Village of Tahsis | |
| A. Bissinger | Town of Comox | |
| G. Sproule | Village of Cumberland | |
| N. Minions | Town of Comox | |
| Staff: | R. Dyson | Chief Administrative Officer |
| M. Rutten | General Manager of Engineering Services | |
| J. Warren | General Manager of Corporate Services | |
| A. McGifford | Senior Manager of CSWM Services | |
| C. Wile | Manager of External Relations | |
| Absent: | ||
| Directors: | J. Colborne | Village of Zeballos |
| ATTENDANCE: | ||||||
| Director Frisch was not in attendance when the meeting was called to order. | ||||||
| REPORTS: | ||||||
| STRATEGIC PLANNING WORKSHOP | ||||||
| Allison Habkirk, consultant, facilitated a strategic planning session of the Comox Strathcona Waste Management (CSWM) Board to explore future directions and initiatives. | ||||||
| Director Frisch entered the meeting at 9:36 am. | ||||||
| The meeting recessed at 11:50 a.m. and reconvened at 12:34 p.m.
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| Director Babchuk left the meeting at 2:00 pm.
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| Director Anderson left the meeting at 2:10 pm. | ||||||
| Director Adams left the meeting at 2:22 pm. | ||||||
| D. Arbour/B. Unger: THAT the Comox Strathcona Waste Management Board approve the following points of action and information in an effort to address and improve governance and trust by preparing reports with context and/or options for the Board’s consideration:
Governance and Trust - Review Letters Patent, clarify organizational structure, clarify voting structure and weighted voting; CVRD policies applied to CSWM business - Describe shared services from other jurisdictions - Tours (Norm Wood, Block J, CSWM facilities) and team building - Information: improving staff reports and presentations – relevant and concise information - Shared leadership, co-chair by CVRD and SRD; electing a CSWM chair; - Meeting procedures: agenda ownership/production, length of speaking time, number of speakers, staff/consultant presentations - Management advisory – representation from all jurisdictions, advisory role vs decision-making, influence - Meeting duration and frequency: Allow for deeper discussions - CSWM communicating with SRD on regular basis to encourage dialogue and info sharing; - Liaison/communications between staff and elected officials - Consultants selection and management | ||||||
| 209 | Carried | |||||
| TERMINATION: | ||||||
| E. Grieve/D. Arbour: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 2:48 pm. | ||||||
| Confirmed this 11th day of April, 2019: ____________________________________ Bob Wells Chair | |
| Certified Correct and Recorded By: ____________________________________ James Warren General Manager of Corporate Services |