COMOX VALLEY REGIONAL DISTRICT (COMOX STRATHCONA WASTE MANAGEMENT) BOARD

Friday, March 1, 2019
Minutes of the meeting of the Comox Valley Regional District (Comox Strathcona Waste Management) Board of Directors held on Friday, March 01, 2019 at the Campbell River Maritime Heritage Centre, 621 Island Highway, Campbell River, BC commencing at 9:06 am.
 
 
MINUTES
     
 
Present:
Chair:B. WellsCity of Courtenay
Vice-Chair:A. HamirLazo North (Area 'B')
Directors:D. ArbourBaynes Sound-Denman/Hornby Islands (Area 'A')
 J. AbramDiscovery Islands - Mainland Inlets (Area ‘C’)
 N. AndersonCortes (Area ‘B’)
 M. BabchukCity of Campbell River
 C. CornfieldCity of Campbell River
 D. FrischCity of Courtenay
 E. GrievePuntledge/Black Creek (Area 'C')
 D. HillianCity of Courtenay
 R. KerrCity of Campbell River
 B. LeighOyster Bay – Buttle Lake (Area ‘D’)
 A. AdamsCity of Campbell River
 W. Cole-HamiltonCity of Courtenay
 B. UngerVillage of Gold River
 G. WhalleyKyuquot – Nootka/Sayward (Area ‘A’)
 C. MogloveCity of Campbell River
Alt. Directors:B. IvesVillage of Sayward
 M. DavisVillage of Tahsis
 A. BissingerTown of Comox
 G. SprouleVillage of Cumberland
 N. MinionsTown of Comox
Staff:R. DysonChief Administrative Officer
 M. RuttenGeneral Manager of Engineering Services
 J. WarrenGeneral Manager of Corporate Services
 A. McGiffordSenior Manager of CSWM Services
 C. WileManager of External Relations
 
Absent:
Directors:J. ColborneVillage of Zeballos
 
   
ATTENDANCE:
Director Frisch was not in attendance when the meeting was called to order.
 
 
REPORTS:
STRATEGIC PLANNING WORKSHOP
 
 
Allison Habkirk, consultant, facilitated a strategic planning session of the Comox Strathcona Waste Management (CSWM) Board to explore future directions and initiatives.
 
 
Director Frisch entered the meeting at 9:36 am.
 
 
The meeting recessed at 11:50 a.m. and reconvened at 12:34 p.m.
 
 
Director Babchuk left the meeting at 2:00 pm.
 
 
Director Anderson left the meeting at 2:10 pm.
 
 
Director Adams left the meeting at 2:22 pm.
 
 
D. Arbour/B. Unger: THAT the Comox Strathcona Waste Management Board approve the following points of action and information in an effort to address and improve governance and trust by preparing reports with context and/or options for the Board’s consideration:
Governance and Trust
- Review Letters Patent, clarify organizational structure, clarify voting structure and weighted voting; CVRD policies applied to CSWM business
- Describe shared services from other jurisdictions
- Tours (Norm Wood, Block J, CSWM facilities) and team building
- Information: improving staff reports and presentations – relevant and concise information
- Shared leadership, co-chair by CVRD and SRD; electing a CSWM chair;
- Meeting procedures: agenda ownership/production, length of speaking time, number of speakers, staff/consultant presentations
- Management advisory – representation from all jurisdictions, advisory role vs decision-making, influence
- Meeting duration and frequency: Allow for deeper discussions
- CSWM communicating with SRD on regular basis to encourage dialogue and info sharing;
- Liaison/communications between staff and elected officials
- Consultants selection and management
209Carried
 
TERMINATION:
E. Grieve/D. Arbour: THAT the meeting terminate.
208Carried
 
Time: 2:48 pm.
 
 
 Confirmed this 11th day of April, 2019:


____________________________________
Bob Wells
Chair
 
Certified Correct and Recorded By:


____________________________________
James Warren
General Manager of Corporate Services
Meeting Web Page