THAT the agenda be approved as presented.

THAT the board adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:

90(1)(e) the acquisition, disposition or expropriation of land or improvements, if the Board considers that disclosure might reasonably be expected to harm the interests of the regional district;

AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting.

Comox Strathcona Waste Management Board minutes dated June 20, 2019 for adoption. [Item] 

Comox Strathcona Waste Management Advisory Committee minutes dated August 15, 2019 for receipt. [Item] 

Report dated September 5, 2019 regarding a summary of procurement options and to recommend a project delivery method for the regional compost processing facility and transfer station for receipt. [Item] 

THAT the Comox Strathcona Waste Management compost processing facility and the compost transfer station be procured through a design-build or design-bid build procurement method.

Report dated September 6, 2019 regarding a regional organics compost project update for receipt. [Item] 

Report dated September 5, 2019 regarding the recommended plan and timeline to complete the closure of the Campbell River Waste Management Centre in consideration of the requirements under the Landfill Gas Management Regulation and the Ministry of Environment and Climate Change Strategy, for receipt. [Item] 

THAT the Comox Strathcona Waste Management Board support the planned closure approach described as Option 3 in the September 5, 2019 staff report, and direct staff to continue to follow the 2017 Design, Operations and Closure Plan for the Campbell River Waste Management Centre to meet Landfill Gas Management Regulation in 2023.

AND FURTHER THAT the Comox Strathcona Waste Management Board offset the estimated emissions resulting from Option 3 vs Option 1 by supporting the purchase of 48,300 metric tonnes of verified carbon offsets at an estimated cost of $3.25, totalling approximately $160,000.

AND FURTHER THAT the Comox Strathcona Waste Management Board send a letter to the Ministry of Environment and Climate Change Strategy to confirm our intent to meet the Landfill Gas Management Regulation as outlined in the 2017 Design, Operations and Closure Plan for Campbell River.

AND FINALLY THAT the 2020-2024 Financial Planning ensures that the necessary funding is available within the budget to undertake the closure works to proceed as per Option 3.

Report dated September 5, 2019 regarding the results of an assessment of the first full year of operations of the Leachate Treatment Facility at the Comox Valley Waste Management Centre for receipt. [Item] 

Report dated September 4, 2019 regarding a reduction to the distribution of single-use items in the Comox Strathcona Waste Management service area in response to the CleanBC Plastics Action Plan Policy Consultation Paper for receipt. [Item] 

THAT the Comox Strathcona Waste Management Board submit a formal response to the CleanBC Plastics Action Plan Policy Consultation Paper;

AND FURTHER THAT the Comox Strathcona Waste Management Board recommend to member municipalities to exclude compostable and biodegradable plastics as allowable substitutions within single-use item reduction bylaws;

AND FURTHER THAT the Comox Strathcona Waste Management Board encourage visitors, residents and all businesses within the service area to restrict the use of single-use items by allocating $8,000 in communication and educational resources from the 2020 budget from 391, general education and advertising;

AND FINALLY THAT the Comox Strathcona Waste Management Board direct staff to track the impact of the material bans for the purposes of reporting in the next Solid Waste Management Plan using business outreach and waste audit tools.

Report dated September 4, 2019 regarding an increase in the capital project budget for building expenditures in project #1029 – annual provision for capital projects, to meet the change in scope for the Comox Valley Waste Management Centre operational staff facility for receipt. [Item] 

THAT the 2019 – 2023 Financial Plan for the Comox-Strathcona Waste Management Service, functions 391 – 393, be amended to increase building expenses by $15,000, for an operational staff facility at the Comox Valley Waste Management Centre;

AND FURTHER THAT this be funded by decreasing the operational expense budget for contracted services buildings and land maintenance by $15,000, then transferred to capital, to provide further financial support to this project.

Report dated September 4, 2019 regarding a summary of the the Comox Strathcona Waste Management Board's input provided through the round table session at the June 20, 2019 Board meeting for receipt. [Item] 

THAT the Comox Strathcona Waste Management Board support two round table sessions annually and to schedule these at the Board meetings occurring in June and November of each year;

AND FURTHER THAT staff address the seven action items stemming from the June 20, 2019 Comox Strathcona Waste Management Board round table session related to governance, waste composition, the Solid Waste Management Plan, and taxation and tipping fees as outlined in the August 6, 2019 report.

Report dated September 5, 2019 regarding an opportunity to review and understand the proposed changes related to the draft Pesticide and Herbicide Use policy for receipt. [Item] 

THAT the Comox Strathcona Waste Management Board support the changes for the Pesticide Use on Comox Valley Regional District Property policy to include herbicides and update language related to the addition of herbicides as proposed.

Comox Strathcona Waste Management Board management report dated September 2019 for receipt. [Item]