THAT Director Babchuk, as Chair of the Strathcona Regional District Board, be appointed as presiding member for the November 14, 2019 Comox Strathcona Waste Management Board meeting.

THAT the agenda be approved as presented.

THAT the board adjourn to an in-camera session pursuant to the following sub-section of section 90 of the Community Charter:

90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public; and

AND FINALLY THAT the in-camera portion convene immediately following the open portion of the meeting.

Comox Strathcona Waste Management Board minutes dated September 12, 2019 for adoption. [Item] 

Jordan Best, Recycle BC, in attendance at the request of the Board to present information regarding Recycle BC services, programs and related regulations.

Brian Roberts, Chantelle Carden and Phil Kent, Cowichan Energy Alternatives Society, to present information regarding the projects, community benefits and options for the Comox Strathcona Waste Management Service to offset its emissions via the Community Carbon Market. [Item] 

E-mail correspondence dated November 12, 2019 from Amie Baskin requesting to appear as a late delegation regarding her concerns with the siting recommendation for the proposed regional compost facility for receipt. [Item] 

Note: In accordance with Procedure Bylaw No. 1, a late delegation may be permitted by the board with at least two-thirds approval of the members in attendance. This request was added to the agenda at 1:59 p.m. on November 12, 2019.

Comox Strathcona Waste Management Advisory Committee minutes dated October 31, 2019 for receipt. [Item] 

Minutes of the Comox Strathcona Solid Waste Advanced Technology Select Committee dated September 19, 2019 for receipt. [Item] 

THAT staff prepare a report regarding the UBQ Materials process of converting organic household waste into bio-based composite materials.

Report dated November 7, 2019 providing justification of and options for the purchase of carbon offsets related to emissions from the Campbell River Waste Management Centre for receipt. [Item] 

THAT the Comox Strathcona Waste Management Board proceed with a competitive best value procurement process to support the purchase of $160,000 of carbon offsets incorporating quality, price, environmental and social value.

Report dated November 7, 2019 providing a summary of the regional organics processing facility location, cost and timeline, and recommend final siting and next steps, for receipt. [Item] 

THAT staff continue to work with participating municipalities to develop the indicative design, cost estimates and purchasing documents for the regional organics project based on the regional organics processing facility located at the Campbell River Waste Management Centre – Block J and the regional organics transfer station located at the Comox Valley Waste Management Centre.

THAT staff apply to the New Building Canada Fund grant program for a project scope change based on siting the regional organics facility at Block J and an extension for grant funding beyond March 2020.

Report dated November 7, 2019 regarding the status of the CSWM non-Recycle BC depots and a recommended strategy for moving forward, for receipt. [Item] 

THAT the Strathcona Gardens, Sports Plex, Canex and Courtenay Country Market recycling depots be closed effective July 2020;

AND FURTHER THAT staff pursue the possibility of converting the Quadra Island and Oyster River depots to Recycle BC depots, and work with those communities to improve depot performance.

Report dated November 7, 2019 regarding a proposed amendment to Bylaw No. 170 being the “Solid Waste Fees and Charges Bylaw No. 170” to incorporate increases to the tipping fee schedule and changes to the waste category definitions, for receipt. [Item] 

THAT Bylaw No. 170, being the “Solid Waste Fees and Charges Bylaw No. 170, 2011,” be updated to repeal and replace schedules A (Scale of Charges for Waste Disposal) and B (Prohibited Waste) and with minor administrative corrections as described in appendix A of this staff report dated November 7, 2019;

AND FINALLY THAT the amended Bylaw No. 170 being the “Solid Waste Fees and Charges Bylaw No. 170, 2011” be given first, second and third reading with adoption planned at the January 2020 Comox Strathcona Waste Management Board meeting.

Report dated November 5, 2019 regarding a strategy to reduce leachate generation in Cell 1 at the Comox Valley Waste Management Centre for receipt. [Item] 

Report dated November 7, 2019 regarding the preliminary 2020 – 2024 Financial Plan and work plan highlights for the Solid Waste service, function numbers 391 - 393 for receipt. [Item] 

Report dated November 5, 2019 regarding the results from the contract arrangement with Fireweed Farmstead, for the supply of compost from the pilot project at the Comox Valley Waste Management Centre for receipt. [Item] 

Report dated November 4, 2019 regarding the Comox Strathcona Waste Management annual procurement report, an update on social procurement and information regarding consultant selection and management for receipt. [Item] 

Report dated November 6, 2019 regarding a proposed amendment to the hours of operation for the Comox Valley Waste Management Centre (CVWMC), for receipt. [Item] 

THAT the Comox Valley Waste Management Centre and Campbell River Waste Management Centre cease operations and be closed to the public on statutory holidays, effective July 1, 2020;

AND FURTHER THAT the normal hours of operation at the Comox Valley Waste Management Centre are from 8:00 am to 5:30 pm daily, effective January 2, 2020.

Comox Strathcona Waste Management Board management report dated November 2019 for receipt. [Item] 

THAT Bylaw No. 599 being "Solid Waste Fees and Charges Bylaw No. 170, 2011, Amendment No. 12” be given first and second readings concurrently. [Item] 

THAT Bylaw No. 599 being "Solid Waste Fees and Charges Bylaw No. 170, 2011, Amendment No. 12” be given third reading.

Correspondence from Co-Chair Babchuk and former Co-Chair Wells dated November 8, 2019 regarding interest amongst some local governments in a province-wide solid waste committee or partnership, coordinated through Union of British Columbia Municipalities for receipt. [Item] 

NOTE: This item was added to the agenda on Friday, November 8, 2019 at 4:44 pm.

THAT the Comox Strathcona Waste Management Board send a letter to the Union of British Columbia Municipalities requesting that it form a special committee on solid waste management that can explore best practices, regulatory changes, funding models, environmental protection and social impacts.