NOTICE OF MEETING
COMOX STRATHCONA WASTE MANAGEMENT BOARD


Thursday, June 25, 2020
Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 9:30 am.

Note: In response to the COVID-19 pandemic and in accordance with Ministerial Order 192, in person attendance by members of the public may not be permitted by resolution of the board.. If members of the public wish to provide input, they should contact the CVRD Legislative Services Department. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

This meeting may include participation by members of the board via electronic communication.

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. CALL TO ORDER AND APPROVAL OF THE AGENDA:
Recommendation #1:
 
THAT in accordance with Ministerial Order M192 and in the interest of health and safety, in-person attendance by the public at this meeting not be permitted as procedures and protocols are still being developed to ensure adherence with public health officer recommendations and requirements related to the COVID-19 pandemic;

AND FURTHER THAT in the interest of openness, accountability and transparency, this meeting be livestreamed, video recorded and posted to the regional district website.
208All1 person/1 vote
 
Recommendation #2:
 
THAT the agenda be approved as presented.
208All1 person/1 vote
 
B. IN-CAMERA MEETING:
C. ADOPTION OF MINUTES:
Minutes of the Comox Strathcona Waste Management Board meeting held March 12, 2020 for adoption. [Item
208All1 person/1 vote
 
D. BUSINESS ARISING FROM MINUTES:
E. PETITIONS AND DELEGATIONS:
F. REPORTS:
1) COMOX STRATHCONA WASTE MANAGEMENT ADVISORY COMMITTEE MINUTES
 
The following minutes are presented for receipt:

- Comox Strathcona Waste Management Advisory Committee minutes dated March 26, 2020 for receipt. [Item
208All1 person/1 vote
 
- Comox Strathcona Waste Management Advisory Committee minutes dated June 11, 2020 for receipt. [Item
 
2) REGIONAL ORGANICS COMPOST PROJECT - JUNE 2020
 
Report dated June 18, 2020 regarding an update on the Regional Organics Compost Project for receipt. [Item
209AllWeighted
 
3) COVID-19 RESPONSE AND ACTIONS
 
Report dated June 19, 2020 regarding the COVID-19 response for the Comox Strathcona Waste Management service, the work plan adjustments for the remainder of the year and a recommendation for a review of the Solid Waste service to identify cost saving and efficiencies for receipt. [Item
209AllWeighted
 
Recommendation:
 
THAT in response to the global COVID-19 pandemic the Comox Strathcona Waste Management Board implement a review of the solid waste service (functions 391, 392, 393) to identify any potential cost savings and efficiencies;

AND FURTHER THAT staff provide findings at the September 2020 Comox Strathcona Waste Management Board meeting.
209AllWeighted
 
4) COVID-19 IMAPCT ON TIPPING FEES
 
Report dated June 18, 2020 regarding an update on the impact to tipping fee revenues from the novel coronavirus (COVID-19) pandemic as it relates to the recommended 2020-2024 Financial Plan for the Comox Strathcona Waste Management (CSWM) service, function 391 for receipt. [Item
209AllWeighted
 
5) TIPPING FEE SUBSIDY POLICY – NOT-FOR-PROFIT REUSE ORGANIZATIONS
 
Report dated June 19, 2020 regarding a tipping fee policy for consideration, which subsidizes non-profit organizations who focus on reuse and waste diversion and whose revenue is used to fund local social or community service programs in the Comox Strathcona Waste Management (CSWM) service area for receipt. [Item
209AllWeighted
 
Recommendation:
 
THAT the Comox Strathcona Waste Management Board approve the tipping fee subsidy policy, attached to the staff report dated June 19, 2020, to assist eligible organizations with waste diversion efforts;

AND FINALLY THAT the Comox Strathcona Waste Management Board increase the current tipping fee waiver budget by $9,000, allocating a total annual tipping fee policy budget of $25,000.
209AllWeighted
 
6) WASTE MANAGEMENT CENTRES STATUTORY HOLIDAY CLOSURES UPDATE
 
Report dated June 18, 2020 regarding the delayed change to statutory holiday closures for receipt. [Item
209All1 person/1 vote
 
7) CSWM MANAGEMENT REPORT
 
Comox Strathcona Waste Management Board management report dated June 2020 for receipt [Item
208All1 person/1 vote
 
G. BYLAWS AND RESOLUTIONS:
H. NEW BUSINESS:
1) ORGANICS COLLECTION PILOT PROJECT – FINISHED COMPOST MATERIAL UTILIZATION
 
Correspondence dated June 17, 2020 from Director Hamir regarding the ongoing utilization of the finished compost material produced as part of the Comox Strathonca Waste Managements (CSWM) organics collection pilot project within the Comox Valley for receipt. [Item
208All1 person/1 vote
 
Requested Action:
 
THAT staff bring forward a report providing a price evaluation and other relevant considerations respecting the finished compost material from the organics collection pilot project.
209AllWeighted
 
I. ADDENDUM - UPON APPROVAL OF THE BOARD:
J. MEDIA QUESTIONS:
K. TERMINATION:
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