COMOX STRATHCONA WASTE MANAGEMENT BOARD

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Thursday, June 25, 2020
Minutes of the meeting of the Comox Valley Regional District (Comox Strathcona Waste Management) Board of Directors held on June 25, 2020 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 9:32 am.
 
 
MINUTES
     
 
Present:
Vice-Chair:A. HamirLazo North (Area B)
Directors:D. ArbourBaynes Sound-Denman/Hornby Islands (Area A)
 M. BabchukCity of Campbell River
 J. ColborneVillage of Zeballos
 C. CornfieldCity of Campbell River
 D. FrischCity of Courtenay
 E. GrievePuntledge/Black Creek (Area C)
 D. HillianCity of Courtenay
 R. KerrCity of Campbell River
 B. LeighOyster Bay – Buttle Lake (Area D)
 A. AdamsCity of Campbell River
 W. Cole-HamiltonCity of Courtenay
 M. DavisVillage of Tahsis
 B. UngerVillage of Gold River
 G. WhalleyKyuquot – Nootka/Sayward (Area A)
 W. MorinCity of Courtenay
Alt. Directors:D. MacKenzieDiscovery Islands - Mainland Inlets (Area ‘C’)
 B. IvesVillage of Sayward
 C. EvansCity of Campbell River
 A. BissingerTown of Comox
 S. SullivanVillage of Cumberland
 N. MinionsTown of Comox
Staff:R. DysonChief Administrative Officer
 J. WarrenDeputy Chief Administrative Officer
 B. DunlopCorporate Financial Officer
 M. RuttenGeneral Manager of Engineering Services
 J. MartensGeneral Manager of Corporate Services
 L. DennisManager of Legislative Services
 A. BaldwinLegislative Services Assistant
 
Absent:
Directors:N. AndersonCortes (Area B)
 
   
ATTENDANCE:
With the exception of Vice-Chair Hamir and Director Leigh, all board members participated in the meeting by electronic means.
 
 
CALL TO ORDER AND APPROVAL OF THE AGENDA:
Vice-Chair Hamir assumed the role of presiding member.
 
 
B. Leigh/D. Hillian: THAT in accordance with Ministerial Order M192 and in the interest of health and safety, in-person attendance by the public at this meeting not be permitted as procedures and protocols are still being developed to ensure adherence with public health officer recommendations and requirements related to the COVID-19 pandemic;

AND FURTHER THAT in the interest of openness, accountability and transparency, this meeting be livestreamed, video recorded and posted to the regional district website.
208Carried
 
J. Colborne/D. Frisch: THAT the agenda be approved as presented.
208Carried
 
REPORTS:
COMOX STRATHCONA WASTE MANAGEMENT ADVISORY COMMITTEE MINUTES
 
 
A. Adams/C. Evans: THAT the the following items be received:
 
 
- Comox Strathcona Waste Management Advisory Committee minutes dated March 26, 2020; and, [Item
 
 
- Comox Strathcona Waste Management Advisory Committee minutes dated June 11, 2020. [Item
208Carried
 
ADOPTION OF MINUTES:
D. Frisch/B. Leigh: THAT the minutes of the Comox Strathcona Waste Management Board meeting held March 12, 2020 be adopted. [Item
208Carried
 
REPORTS CONTINUED:
REGIONAL ORGANICS COMPOST PROJECT - JUNE 2020
 
 
D. Hillian/W. Cole-Hamilton: THAT the report dated June 18, 2020 regarding an update on the Regional Organics Compost Project be received. [Item
209Carried
 
G. Bau Baiges, Manager of CSWM Projects, presented an overview of the staff report regarding an update on the Regional Organics Compost Project. [Item
 
 
COVID-19 RESPONSE AND ACTIONS
 
 
D. Hillian/W. Cole-Hamilton: THAT the report dated June 19, 2020 regarding the COVID-19 response for the Comox Strathcona Waste Management service, the work plan adjustments for the remainder of the year and a recommendation for a review of the Solid Waste service to identify cost saving and efficiencies be received. [Item
209Carried
 
M. Rutten, General Manager of Engineering Services, provided an overview of the staff report regarding the COVID-19 response and actions.
 
 
Director Adams left the meeting at 9:55 am.
 
 
B. Leigh/W. Cole-Hamilton: THAT in response to the global COVID-19 pandemic the Comox Strathcona Waste Management Board implement a review of the solid waste service (functions 391, 392, 393) to identify any potential cost savings and efficiencies;

AND FURTHER THAT staff provide findings at the September 2020 Comox Strathcona Waste Management Board meeting.
209Carried
 
COVID-19 IMAPCT ON TIPPING FEES
 
 
B. Leigh/D. Frisch: THAT the report dated June 18, 2020 regarding an update on the impact to tipping fee revenues from the novel coronavirus (COVID-19) pandemic as it relates to the recommended 2020-2024 Financial Plan for the Comox Strathcona Waste Management (CSWM) service, function 391 be received. [Item
209Carried
 
S. Willie, Solid Waste Analyst, provided an overview of the staff report regarding the impact to tipping fee revenues from the novel coronavirus (COVID-19) pandemic.
 
 
TIPPING FEE SUBSIDY POLICY – NOT-FOR-PROFIT REUSE ORGANIZATIONS
 
 
M. Babchuk/W. Cole-Hamilton: THAT the report dated June 19, 2020 regarding a tipping fee policy for consideration, which subsidizes non-profit organizations who focus on reuse and waste diversion and whose revenue is used to fund local social or community service programs in the Comox Strathcona Waste Management (CSWM) service area be received. [Item
209Carried
 
S. Valdal, CSWM Services Coordinator, provided an overview of the staff report regarding a tipping fee policy, which subsidizes not for profit reuse organizations.
 
 
Director Adams returned to the meeting at 10:25 am.
 
 
B. Leigh/M. Babchuk: THAT the Comox Strathcona Waste Management Board approve the tipping fee subsidy policy, attached to the staff report dated June 19, 2020, to assist eligible organizations with waste diversion efforts;

AND FINALLY THAT the Comox Strathcona Waste Management Board increase the current tipping fee waiver budget by $9,000, allocating a total annual tipping fee policy budget of $25,000.
209Carried
 
WASTE MANAGEMENT CENTRES STATUTORY HOLIDAY CLOSURES UPDATE
 
 
M. Babchuk/C. Evans: THAT the report dated June 18, 2020 regarding the delayed change to statutory holiday closures be received. [Item
209Carried
 
J. Lee, Manager of CSWM Operations, provided an overview of the staff report regarding the delayed change to statutory holiday closures.
 
 
CSWM MANAGEMENT REPORT
 
 
C. Evans/W. Morin: THAT the Comox Strathcona Waste Management Board management report dated June 2020 be received [Item
208Carried
 
NEW BUSINESS:
ORGANICS COLLECTION PILOT PROJECT – FINISHED COMPOST MATERIAL UTILIZATION
 
 
D. Hillian/B. Leigh: THAT the correspondence dated June 17, 2020 from Director Hamir regarding the ongoing utilization of the finished compost material produced as part of the Comox Strathonca Waste Managements (CSWM) organics collection pilot project within the Comox Valley be received. [Item
208Carried
 
M. Babchuk/W. Cole-Hamilton: THAT staff bring forward a report providing a price evaluation and other relevant considerations respecting the finished compost material from the organics collection pilot project.
209Carried
 
TERMINATION:
A. Hamir/D. Hillian: THAT the meeting terminate.
208Carried
 
Time: 10:44 am
 
 
 Confirmed this 10th day of September, 2020 :


____________________________________
Arzeena Hamir
Vice-Chair
 
Certified Correct:


____________________________________
Lisa Dennis
Manager of Legislative Services
 
Recorded By:

____________________________________
Antoinette Baldwin
Recording Secretary
Meeting Web Page