COMOX STRATHCONA WASTE MANAGEMENT BOARD

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Thursday, September 10, 2020
Minutes of the meeting of the Comox Valley Regional District (Comox Strathcona Waste Management) Board of Directors held on September 10, 2020 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 9:34 am.

 
 
MINUTES
     
 
Present:
Chair:M. BabchukCity of Campbell River
Vice-Chair:A. HamirLazo North (Area B)
Directors:D. ArbourBaynes Sound-Denman/Hornby Islands (Area A)
 J. AbramDiscovery Islands - Mainland Inlets (Area C)
 N. AndersonCortes (Area B)
 C. CornfieldCity of Campbell River
 D. FrischCity of Courtenay
 E. GrievePuntledge/Black Creek (Area C)
 R. KerrCity of Campbell River
 B. LeighOyster Bay – Buttle Lake (Area D)
 A. AdamsCity of Campbell River
 W. Cole-HamiltonCity of Courtenay
 M. DavisVillage of Tahsis
 B. UngerVillage of Gold River
 G. WhalleyKyuquot – Nootka/Sayward (Area A)
 W. MorinCity of Courtenay
Alt. Directors:M. McCollumCity of Courtenay
 C. EvansCity of Campbell River
 A. BissingerTown of Comox
 S. SullivanVillage of Cumberland
 N. MinionsTown of Comox
Staff:R. DysonChief Administrative Officer
 J. WarrenDeputy Chief Administrative Officer
 M. FoortChief Financial Officer
 M. RuttenGeneral Manager of Engineering Services
 J. MartensGeneral Manager of Corporate Services
 A. BaldwinLegislative Services Assistant
 
Absent:
Directors:J. ColborneVillage of Zeballos
Alt. Directors:B. IvesVillage of Sayward
 
   
ATTENDANCE:
With the exception of Chair Babchuk, Vice-Chair Hamir, Directors Leigh, Cole-Hamilton, McCollum, and Frisch, all board members participated in the meeting by electronic means.

C. Wile, K. Douville, S. Hainsworth, S. Willie, A. Idris, J. Lee, G. Bau Baiges, CVRD, were also in attendance at the meeting.
 
 
CALL TO ORDER AND APPROVAL OF THE AGENDA:
B. Leigh/A. Hamir: THAT the agenda be approved as presented.
208Carried
 
ADOPTION OF MINUTES:
W. Cole-Hamilton/D. Frisch: THAT the minutes of the Comox Strathcona Waste Management Board meeting held June 25, 2020 be adopted. [Item
208Carried
 
REPORTS:
COMOX STRATHCONA WASTE MANAGEMENT ADVISORY COMMITTEE MINUTES
 
 
A. Hamir/W. Cole-Hamilton: THAT the Comox Strathcona Waste Management Advisory Committee minutes dated August 27, 2020 be received. [Item
208Carried
 
REGIONAL ORGANICS COMPOST PROJECT – SEPTEMBER 2020
 
 
B. Leigh/D. Frisch: THAT the report dated September 4, 2020 regarding an update on the Regional Organics Compost project related to the procurement of the compost processing facility and transfer station, cost estimates and timeline be received. [Item
209CarriedNAY: G. Whalley, B. Leigh
 
S. Hainsworth, Manager of Operating and Capital Procurement, and M. Rutten, General Manager of Engineering Services, presented an update on the Regional Organics Compost project related to the procurement of the compost processing facility and transfer station, cost estimates and timeline. [Item
 
 
D. Frisch/M. McCollum: THAT the 2020 – 2024 Financial Plan and Capital Expenditure Program for the Comox Strathcona Waste Management service, functions 391 – 393, be amended by increasing solid waste capital infrastructure expenses in 2020 by $830,601, from $400,000 to $1,230,601, to be funded by additional contributions from capital works reserves of the same amount for the Regional Organics Compost Project (#1049).
209CarriedNAY: G. Whalley; B. Leigh, J. Abram
 
CAMPBELL RIVER WASTE MANAGEMENT CENTRE – 2020 CLOSURE AND UPGRADING PLAN
 
 
W. Cole-Hamilton/A. Hamir: THAT the report dated September 1, 2020 regarding an overview of the proposed 2020 Closure and Upgrading Plan for the Campbell River Waste Management Centre landfill be received. [Item
209Carried
 
A. Adris, Engineering Analyst, presented information regarding the proposed 2020 Closure and Upgrading Plan for the Campbell River Waste Management Centre landfill. [Item
 
 
D. Frisch/W. Cole-Hamilton: THAT the 2020 Closure and Upgrading Plan for the Campbell River Waste Management Centre, dated August 2020 and prepared by GHD Limited, be received and approved for submission to the Ministry of Environment and Climate Change Strategy.
209Carried
 
COMOX VALLEY WASTE MANAGEMENT CENTRE LANDFILL EXPANSION CELL 2 PROJECT
 
 
B. Leigh/C. Evans: THAT the report dated September 3, 2020 regarding on the timeline and regulatory steps necessary to begin the expansion of the Comox Valley Waste Management Centre landfill to Cell 2 be received. [Item
209Carried
 
S. Willie, Solid Waste Analyst, presented information regarding the timeline and regulatory steps necessary to begin the expansion of the Comox Valley Waste Management Centre landfill to Cell 2. [Item
 
 
COMOX STRATHCONA WASTE MANAGEMENT REMOVAL OF NON-RECYCLING BINS – GOLD RIVER
 
 
B. Unger/D. Frisch: THAT the report dated September 1, 2020 regarding a recommendation for the removal of two non-Recycle BC collection bins in the Village of Gold River located at the Village’s arena and Shell gas station, on Muchalat Drive be received. [Item
209Carried
 
J. Lee, Manager of CSWM Operations, provided an overview of the report regarding a recommendation for the removal of two non-Recycle BC collection bins in the Village of Gold River.
 
 
B. Unger/W. Cole-Hamilton: THAT the Comox Strathcona Waste Management non-Recycle BC recycling bins located within the Village of Gold River be removed, effective October 31, 2020;

AND THAT the Recycle BC depot hours of operation be extended to seven days a week.
209
 
B. Unger/D. Frisch: THAT the matter of the removal of two non-Recycle BC collection bins in the Village of Gold River be deferred to the December 3, 2020 Comox Strathcona Regional Waste Management Board meeting and that staff provide a report on the implications of extending the operating hours of the Recycle BC depot.
209CarriedNAY: A. Bissinger
 
COVID-19 RESPONSE AND RENEWAL – COMOX STRATHCONA WASTE MANAGEMENT
 
 
W. Cole-Hamilton/A. Hamir: THAT the report dated September 4, 2020 regarding a COVID-19 Response and Renewal Plan for the CSWM service be received. [Item
209Carried
 
M. Rutten, General Manager of Engineering Services, presented information regarding a COVID-19 Response and Renewal Plan for the CSWM service. [Item
 
 
B. Leigh/A. Hamir: THAT the COVID-19 Response and Renewal Action Plan for the Comox Strathcona Waste Management Service, as included within the staff report dated September 4, 2020, be approved with the exception that a $439,000 reduction be applied to the tax requisition rather than $1 million.
209
 
The Board was polled on the following motion: [Item
 
 
C. Cornfield/B. Leigh: THAT the levels of requisition and funding as contemplated by the COVID-19 Response and Renewal Action Plan for the CSWM service be deferred to the upcoming 2021-2025 financial planning process.
209Defeated
 
The Board was polled on the following motion: [Item
 
 
A. Adams/C. Evans: THAT the main motion be amended by striking out the figure "$439,000" and replacing it with "$500,000" and inserting the words "for the term of 2021-2022" at the end of the motion.
 Carried
 
The Board was polled on the main motion as amended as follows: [Item
 
 
THAT the COVID-19 Response and Renewal Action Plan for the Comox Strathcona Waste Management Service, as included within the staff report dated September 4, 2020, be approved with the exception that a $500,000 reduction be applied to the tax requisition rather than $1 million for the term of 2021-2022.
 Defeated
 
The Board was polled on the following motion: [Item
 
 
D. Frisch/J. Abram: THAT the COVID-19 Response and Renewal Action Plan for the Comox Strathcona Waste Management Service, as included within the staff report dated September 4, 2020, be approved. [Item
209Carried
 
LIVING WAGE PROCUREMENT POLICY AMENDMENT
 
 
W. Morin/D. Frisch: THAT the report dated September 1, 2020 regarding updates to the Comox Valley Regional District’s procurement policy be received. [Item
209Carried
 
S. Hainsworth, Manager of Operating and Capital Procurement, provided an overview of the report regarding updates to the Comox Valley Regional District’s procurement policy.
 
 
BOARD CODE OF CONDUCT POLICY
 
 
B. Leigh/A. Hamir: THAT the report dated September 1, 2020 regarding the Board Code of Conduct Policy that articulates the shared expectations for conduct and behaviour by elected and appointed officials be received. [Item
208Carried
 
J. Martens, General Manager of Corporate Services, provided an overview of the report regarding the Board Code of Conduct Policy that articulates the shared expectations for conduct and behaviour by elected and appointed officials.
 
 
CSWM MANAGEMENT REPORT
 
 
D. Frisch/M. McCollum: THAT the Comox Strathcona Waste Management Board management report dated September 2020 be received [Item
208Carried
 
TERMINATION:
D. Frisch/B. Leigh: THAT the meeting terminate.
 Carried
 
Time: 12:42 pm
 
 
 Confirmed this 3rd day of December, 2020:


____________________________________
Michele Babchuk
Presiding Member
 
Certified Correct:


____________________________________
Jake Martens
General Manager of Corporate Services
Meeting Web Page