NOTICE OF MEETING
COMOX STRATHCONA WASTE MANAGEMENT BOARD


Thursday, March 11, 2021
Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 9:30 am

Vice-Chair Hamir will serve as the presiding member for this meeting.

In response to the COVID-19 pandemic and in accordance with Ministerial Order 192, public in-person attendance is not permitted. If members of the public wish to provide input, they should contact the Legislative Services Department. Live webcasts and recordings are available at www..comoxvalleyrd.ca/minutes-agendas.

In the event of an emergency the public gathering place is the parking lot outside the Civic Room.

Note: The board will adjourn to its in-camera session at 9:30 am and the open portion of the meeting will resume immediately following.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. CALL TO ORDER AND APPROVAL OF THE AGENDA:
Recommendation:
 
THAT the agenda be approved as presented.
208All1 person/1 vote
 
B. IN-CAMERA MEETING:
Recommendation:
 
THAT the committee adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:

90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public.

90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the board considers that disclosure could reasonably be expected to harm the interests of the regional district.
208All1 person/1 vote
 
C. ADOPTION OF MINUTES:
Comox Strathcona Waste Management Board minutes dated January 14, 2020 for adoption. [Item
208All1 person/1 vote
 
D. BUSINESS ARISING FROM MINUTES:
E. PETITIONS AND DELEGATIONS:
F. PUBLIC INPUT - 2021-2025 FINANCIAL PLAN:
Staff will provide a summary of public input received in regards to the 2021-2025 proposed financial plan and the specific CVRD services under consideration.

Members of the public may submit comments, questions, or feedback on the 2021-2025 proposed financial plan here: www.comoxvalleyrd.ca/budgetinquiries
 
G. REPORTS:
1) COMOX STRATHCONA WASTE MANAGEMENT ADVISORY COMMITTEE
 
Minutes of the Comox Strathcona Waste Management Advisory Committee meeting held February 25, 2021 for receipt. [Item
208All1 person/1 vote
 
2) SOLID WASTE MANAGEMENT PLAN TARGETED AMENDMENTS - REGIONAL COMPOSTING FACILITY
 
Report dated March 8, 2021 regarding targeted amendment to the 2013 Comox Strathcona Waste Management (CSWM) Solid Waste Management Plan (SWMP) to include an organics transfer station and regional composting facility in support of organics management and current diversion targets in the SWMP [Item
209AllWeighted
 
Note: The above-noted report was posted to the agenda on Monday, March 8, 2021 at 3:01 pm.
 
Recommendation:
 
THAT the attached targeted amendment to the 2013 Comox Strathcona Waste Management Solid Waste Management Plan be submitted to the Ministry of Environment and Climate Change Strategy for approval in support of the regional organic composting project;

AND FURTHER THAT the targeted amendment be provided to participating municipalities to request letters of endorsement to be included in the Comox Strathcona Waste Management Solid Waste Management Plan targeted amendment application.
209AllWeighted
 
3) YEAR-END REVIEW OF THE COMOX STRATHCONA WASTE MANAGEMENT ILLEGAL DUMPING PREVENTION PROGRAM
 
Report dated March 2, 2021 regarding an update on progress and data collected for the Comox Strathcona Waste Management Illegal Dumping Prevention Program. [Item
209AllWeighted
 
4) RECEIPT OF UNSOLICITED ORGANIC WASTE PROCESSING PROPOSAL
 
Report dated March 2, 2021 regarding an unsolicited proposal from the Convertus Group North America Inc., submitted following their delegation on December 3, 2020, for the processing of organic waste for receipt. [Item
209AllWeighted
 
5) GRANT APPLICATIONS FOR COMMUNITY FIRE HAZARD REDUCTION AND COMMUNITY RESILIENCE PROGRAMS
 
Report dated March 2, 2021 regarding a review of the program for grant applications for community fire hazard reduction and community resilience programs for receipt. [Item
208All1 person/1 vote
 
Recommendation:
 
THAT the board provide correspondence to the Community Resiliency Investment Program that;
a. supports the ongoing grant funds to improve community resilience and reduce hazards; and
b. encourages the grant funding programs provide flexibility in the application of the funds such that both program and local community values are recognized and upheld.
208All1 person/1 vote
 
6) 2021-2025 RECOMMENDED FINANCIAL PLAN – CSWM SERVICE – FUNCTION 391
 
Report dated March 3, 2021 regarding the recommended 2021-2025 financial plan and capital plan highlights for the Solid Waste Service, functions 391-393 for receipt. [Item
209AllWeighted
 
Recommendation #1:
 
THAT the Comox Strathcona Waste Management Board endorse the recommended 2021 capital procurement as outlined in Table 1 of the March 3, 2021 financial plan staff report.
209AllWeighted
 
Recommendation #2:
 
THAT the recommended 2021–2025 financial plan for the Comox Strathcona Waste Management Service, functions 391-393, be approved.
209AllWeighted
 
7) CSWM MANAGEMENT REPORT
 
Comox Strathcona Waste Management Board management report dated March 2021 for receipt. [Item
208All1 person/1 vote
 
H. BYLAWS AND RESOLUTIONS:
I. NEW BUSINESS:
J. ADDENDUM - UPON APPROVAL OF THE BOARD:
K. MEDIA QUESTIONS:
L. TERMINATION:
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