COMOX STRATHCONA WASTE MANAGEMENT BOARD

Thursday, March 11, 2021
Minutes of the meeting of the Comox Valley Regional District (Comox Strathcona Waste Management) Board of Directors held on March 11, 2021 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 9:30 am.

 
 
MINUTES
     
 
Present:
Chair:A. HamirLazo North (Area B)
Directors:J. AbramDiscovery Islands - Mainland Inlets (Area C)
 A. AdamsCity of Campbell River
 N. AndersonCortes (Area B)
 D. ArbourBaynes Sound-Denman/Hornby Islands (Area A)
 J. ColborneVillage of Zeballos
 W. Cole-HamiltonCity of Courtenay
 C. CornfieldCity of Campbell River
 M. DavisVillage of Tahsis
 C. MogloveCity of Campbell River
 E. GrievePuntledge/Black Creek (Area C)
 D. HillianCity of Courtenay
 B. LeighOyster Bay – Buttle Lake (Area D)
 R. KerrCity of Campbell River
 W. MorinCity of Courtenay
 M. McCollumCity of Courtenay
 B. UngerVillage of Gold River
 G. WhalleyKyuquot – Nootka/Sayward (Area A)
Alt. Directors:A. BissingerTown of Comox
 K. DahlCity of Campbell River
 N. MinionsTown of Comox
 S. PoulsenVillage of Sayward
Staff:R. DysonChief Administrative Officer
 J. WarrenDeputy Chief Administrative Officer
 M. FoortChief Financial Officer
 M. RuttenGeneral Manager of Engineering Services
 J. MartensGeneral Manager of Corporate Services
 A. BaldwinLegislative Services Assistant
 
Absent:
Alt. Directors:S. SullivanVillage of Cumberland
 
   
ATTENDANCE:
With the exception of Vice-Chair Hamir and Directors Arbour, Grieve and Leigh all members attended by electronic means.

Director Kerr was not present when the meeting was called to order.

Also in attendance at the meeting were C. Wile and K. Douville, CVRD.
 
 
CALL TO ORDER AND APPROVAL OF THE AGENDA:
D. Arbour/E. Grieve: THAT the agenda be approved as presented.
208Carried
 
IN-CAMERA MEETING:
W. Cole-Hamilton/D. Arbour: THAT the committee adjourn to an in-camera session pursuant to the following sub-section(s) of section 90 of the Community Charter:

90(1)(k) Negotiations and related discussions respecting the proposed provision of a regional district service that are at their preliminary stages and that, in the view of the committee/board, could reasonably be expected to harm the interests of the regional district if they were held in public.

90(1)(e) The acquisition, disposition or expropriation of land or improvements, if the board considers that disclosure could reasonably be expected to harm the interests of the regional district.
208Carried
 
Time: 9:32 am
 
 
RISE AND REPORT
The board rose from its in-camera session at 9:44 am.
 
 
The board reconvened its open session at 9:45 am.

Director Kerr was in attendance via electronic means when the meeting reconvened.
 
 
ADOPTION OF MINUTES:
C. Cornfield/A. Adams: THAT the Comox Strathcona Waste Management Board minutes dated January 14, 2020 be adopted. [Item
208Carried
 
PUBLIC INPUT - 2021-2025 FINANCIAL PLAN:
Jake Martens, General Manager of Corporate Services, provided a summary regarding the 2021-2025 proposed financial plan and the specific CSWM services under consideration.

Members of the public may submit comments, questions, or feedback on the 2021-2025 proposed financial plan here: www.comoxvalleyrd.ca/budgetinquiries.
 
 
REPORTS:
COMOX STRATHCONA WASTE MANAGEMENT ADVISORY COMMITTEE
 
 
B. Leigh/E. Grieve: THAT the minutes of the Comox Strathcona Waste Management Advisory Committee meeting held February 25, 2021 be received. [Item
208Carried
 
SOLID WASTE MANAGEMENT PLAN TARGETED AMENDMENTS - REGIONAL COMPOSTING FACILITY
 
 
B. Unger/D. Hillian: THAT the report dated March 8, 2021 regarding targeted amendment to the 2013 Comox Strathcona Waste Management (CSWM) Solid Waste Management Plan (SWMP) to include an organics transfer station and regional composting facility in support of organics management and current diversion targets in the SWMP be received. [Item
209Carried
 
C. Makinson, Manager of CSWM Capital Projects, provided an overview of the report regarding targeted amendment to the 2013 Comox Strathcona Waste Management (CSWM) Solid Waste Management Plan (SWMP) to include an organics transfer station and regional composting facility in support of organics management and current diversion targets in the SWMP.
 
 
W. Cole-Hamilton/D. Hillian: THAT the attached targeted amendment to the 2013 Comox Strathcona Waste Management Solid Waste Management Plan be submitted to the Ministry of Environment and Climate Change Strategy for approval in support of the regional organic composting project;

AND FURTHER THAT the targeted amendment be provided to participating municipalities to request letters of endorsement to be included in the Comox Strathcona Waste Management Solid Waste Management Plan targeted amendment application.
209Carried
 
YEAR-END REVIEW OF THE COMOX STRATHCONA WASTE MANAGEMENT ILLEGAL DUMPING PREVENTION PROGRAM
 
 
E. Grieve/J. Colborne: THAT the report dated March 2, 2021 regarding an update on progress and data collected for the Comox Strathcona Waste Management Illegal Dumping Prevention Program be received. [Item
209Carried
 
M. Dinesen, Bylaw Compliance Officer, provided an overview of the report regarding progress and data collected for the Comox Strathcona Waste Management Illegal Dumping Prevention Program.
 
 
RECEIPT OF UNSOLICITED ORGANIC WASTE PROCESSING PROPOSAL
 
 
D. Arbour/E. Grieve: THAT the report dated March 2, 2021 regarding an unsolicited proposal from the Convertus Group North America Inc., submitted following their delegation on December 3, 2020, for the processing of organic waste be received. [Item
209Carried
 
V. Schau, Senior Manager of CSWM Services, provided an overview of the report regarding an unsolicited proposal from the Convertus Group North America Inc., submitted following their delegation on December 3, 2020, for the processing of organic waste.
 
 
GRANT APPLICATIONS FOR COMMUNITY FIRE HAZARD REDUCTION AND COMMUNITY RESILIENCE PROGRAMS
 
 
B. Unger/W. Cole-Hamilton: THAT the report dated March 2, 2021 regarding a review of the program for grant applications for community fire hazard reduction and community resilience programs be received. [Item
208Carried
 
James Warren, Deputy Chief Administrative Officer, provided an overview of the report regarding the program for grant applications for community fire hazard reduction and community resilience programs.
 
 
D. Arbour/C. Cornfield: THAT the board provide correspondence to the Community Resiliency Investment Program that;
a. supports the ongoing grant funds to improve community resilience and reduce hazards;
b. encourages the grant funding programs provide flexibility in the application of the funds such that both program and local community values are recognized and upheld, especially that of wood chip retention in communities; and
c. seek more information on their intent for further growth of the program to inform the upcoming roundtable session.
208Carried
 
2021-2025 RECOMMENDED FINANCIAL PLAN – CSWM SERVICE – FUNCTION 391
 
 
D. Hillian/W. Morin: THAT the report dated March 3, 2021 regarding the recommended 2021-2025 financial plan and capital plan highlights for the Solid Waste Service, functions 391-393 be received be received. [Item
209CarriedNAY: J. Abram
 
M. Rutten, General Manager of Engineering Services, presented information regarding the recommended 2021-2025 financial plan and capital plan highlights for the Solid Waste Service, functions 391-393.
 
 
D. Hillian/D. Arbour: THAT the Comox Strathcona Waste Management Board endorse the recommended 2021 capital procurement as outlined in Table 1 of the March 3, 2021 financial plan staff report.
209CarriedNAY: J. Abram
 
D. Arbour/B. Leigh: THAT the recommended 2021–2025 financial plan for the Comox Strathcona Waste Management Service, functions 391-393, be approved.
209CarriedNAY: J. Abram
 
CSWM MANAGEMENT REPORT
 
 
A. Adams/D. Hillian: THAT the Comox Strathcona Waste Management Board management report dated March 2021 be received. [Item
208Carried
 
TERMINATION:
B. Leigh/C. Cornfield: THAT the meeting terminate.
208Carried
 
Time: 11:28 am.
 
 
 Confirmed this 22nd day of April, 2021:


____________________________________
Arzeena Hamir
Chair
 
Certified Correct:


____________________________________
Jake Martens
General Manager of Corporate Services
 
Recorded By:


____________________________________
Antoinette Baldwin
Legislative Services Assistant
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