COMOX STRATHCONA WASTE MANAGEMENT BOARD

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Thursday, June 17, 2021
Minutes of the meeting of the Comox Valley Regional District (Comox Strathcona Waste Management) Board of Directors held on June 17, 2021 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 9:30 am.

 
 
MINUTES
     
 
Present:
Vice-Chair:A. HamirLazo North (Area B)
Directors:J. AbramDiscovery Islands - Mainland Inlets (Area C)
 A. AdamsCity of Campbell River
 N. AndersonCortes (Area B)
 D. ArbourBaynes Sound-Denman/Hornby Islands (Area A)
 J. ColborneVillage of Zeballos
 W. Cole-HamiltonCity of Courtenay
 M. DavisVillage of Tahsis
 C. EvansCity of Campbell River
 E. GrievePuntledge/Black Creek (Area C)
 D. HillianCity of Courtenay
 B. LeighOyster Bay – Buttle Lake (Area D)
 R. KerrCity of Campbell River
 W. MorinCity of Courtenay
 M. McCollumCity of Courtenay
 B. UngerVillage of Gold River
 G. WhalleyKyuquot – Nootka/Sayward (Area A)
 C. MogloveCity of Campbell River
Alt. Directors:A. BissingerTown of Comox
 N. MinionsTown of Comox
 S. PoulsenVillage of Sayward
 S. SullivanVillage of Cumberland
Staff:J. WarrenDeputy Chief Administrative Officer
 M. FoortChief Financial Officer
 M. RuttenGeneral Manager of Engineering Services
 J. MartensGeneral Manager of Corporate Services
 L. DennisManager of Legislative Services
 A. BaldwinLegislative Services Assistant
 
Absent:
Directors:C. CornfieldCity of Campbell River
 
   
ATTENDANCE:
With the exception of Directors Arbour and Grieve all members attended by electronic means.
 
 
CALL TO ORDER AND APPROVAL OF THE AGENDA:
J. Abram/G. Whalley: THAT item F.8 (Quadra Community Engagement and Recycling Transition) be brought forward on the agenda.
 Carried
 
B. Leigh/G. Whalley: THAT the agenda as amended be approved.
208Carried
 
ADOPTION OF MINUTES:
B. Unger/W. Cole-Hamilton: THAT the Comox Strathcona Waste Management Board minutes dated April 22, 2021 be adopted. [Item
208Carried
 
REPORTS:
QUADRA COMMUNITY ENGAGEMENT AND RECYCLING TRANSITION
 
 
D. Hillian/E. Grieve: THAT the report dated June 10, 2021 regarding a communications plan to engage the local community on upgrading the existing Quadra Island recycling depot to a Recycle BC depot and hosting an Extended Producer Responsibility clean up on Quadra Island be received. [Item
209
 
S. Valdal, Services Coordinator - CSWM, provided an overview of the report regarding a communications plan to engage the local community on upgrading the existing Quadra Island recycling depot to a Recycle BC depot and hosting an Extended Producer Responsibility clean up on Quadra Island.
 
 
J. Abram/D. Arbour: THAT staff conduct two engagement sessions with the residents on Quadra Island to gauge the interest of converting the existing recycling depot to a Recycle BC depot and expanding recycling opportunities;

AND FURTHER THAT the board support an Extended Producer Responsibility clean up on Quadra Island in September 2021 for materials such as batteries, light bulbs, ballasts, small and large appliances, scrap metal, paint, household hazardous waste and electronics.
209Carried
 
COMOX STRATHCONA WASTE MANAGEMENT ADVISORY COMMITTEE
 
 
D. Hillian/E. Grieve: THAT the minutes of the Comox Strathcona Waste Management Advisory Committee meeting held May 27, 2021 be received. [Item
208Carried
 
ASSOCIATION OF VANCOUVER ISLAND COASTAL COMMUNITIES (AVICC) EARTH WEEK CLEAN-UP CHALLENGE 2022
 
 
W. Cole-Hamilton/D. Hillian: THAT the report dated June 7, 2021 regarding an inter-governmental earth week challenge in 2022 to challenge all other communities within the Association of Vancouver Island Coastal Communities (AVICC) to mobilize their communities to clean up illegally dumped waste during earth week be received. [Item
209Carried
 
S. Valdal, Services Coordinator - CSWM, provided an overview of the report regarding an inter-governmental earth week challenge in 2022 to challenge all other communities within the Association of Vancouver Island Coastal Communities (AVICC) to mobilize their communities to clean up illegally dumped waste during earth week.
 
 
B. Leigh/D. Hillian: THAT the Comox Strathcona Waste Management (CSWM) Service initiate an inter-governmental earth week challenge for 2022 to the Association of Vancouver Island Coastal Community network to create awareness and mobilize the community to clean-up waste;

AND FINALLY THAT the CSWM service request each participating community to contribute $100 towards prize money.
209Carried
 
B. Leigh/A. Adams: THAT staff investigate the possibility of placing garbage receptacles and garbage collection at popular beach locations in the CSWM service area.
209Carried
 
CVWMC CELL 2 BUDGET AMENDMENT
 
 
W. Cole-Hamilton/M. McCollum: THAT the report dated June 11, 2021 regarding a budget amendment for the new engineered landfill cell at the Comox Valley Waste Management Centre be received. [Item
209Carried
 
C. Makinson, Manager of CSWM Capital Projects, provided an overview of the report regarding a budget amendment for the new engineered landfill cell at the Comox Valley Waste Management Centre.
 
 
D. Hillian/W. Cole-Hamilton: THAT the 2021-2025 financial plan and capital expenditure program for the Comox Strathcona Waste Management Service, functions 391-393, be amended by adjusting the planned solid waste infrastructure expenditures in 2021 and 2022 for the Comox Valley Waste Management Centre new engineered landfill – Cell 2 (#1050) project by increasing 2021 by $1,000,000 and decreasing 2022 by an equivalent amount;

AND FURTHER THAT the project be funded by an equivalent increase in 2021, and decrease in 2022, in the transfer from the capital works reserve for the service.
209Carried
 
CSWM MANAGEMENT REPORT
 
 
B. Leigh/N. Minions: THAT the CSWM Board management report dated June 2021 be received. [Item
208Carried
 
VARY THE AGENDA:
 
 
D. Hillian/D. Arbour: THAT the agenda be varied to bring item F.7 (Recycle BC Eligibility Update) forward on the agenda.
208Carried
 
RECYCLE BC ELIGIBILITY UPDATE
 
 
B. Leigh/M. McCollum: THAT the report dated June 8, 2021 regarding a status update on the existing Quadra Island and Oyster River depots, as well as a contemplated depot at the southern end of the City of Campbell River be received. [Item
209Carried
 
S. Willie, Solid Waste Analyst, provided an overview of the report regarding a status update on the existing Quadra Island and Oyster River depots, as well as a contemplated depot at the southern end of the City of Campbell River.
 
 
A. Adams/C. Evans: THAT staff be directed to write a letter to Recycle BC requesting reconsideration for a Return-It Centre for South Campbell River or Oyster River due to significant growth in South Campbell River, Area D in the Strathcona Regional District and Area C in the Comox Valley Regional District, and the distance to the current Return-It Centre and Campbell River Landfill site in Northern Campbell River, and the closure of the Recycling Depot at the Sportsplex in Campbell River as there is considerable concern for illegal dumping and other unintended consequences.
209Carried
 
The board recessed at 10:23 am and reconvened at 10:30 am.

Directors Abram, Davis and Arbour were not in attendance when the meeting reconvened.
 
 
ROUNDTABLE DISCUSSION - SESSION ONE: DEMOLITION AND CONSTRUCTION WASTE
 
 
W. Cole-Hamilton/N. Minions: THAT the information presented by the following individuals regarding construction and demolition waste be received.
 
 
S. Willie, Solid Waste Analyst, Comox Valley Regional District; [Item
 
 
Chris Arkell, Sea to Sky Removal; [Item
 
 
Tom Beshr and Pat McKenna, Habitat for Humanity; [Item
 
 
David Behan, DEMXX Deconstruction Inc.
 
 
Adam Corneil, Unbuilders. [Item
208Carried
 
D. Hillian/A. Adams: THAT item F.6 (Round Table Discussion - Session Two: Solid Waste Management Plan) be deferred to the September 9, 2021 CSWM Board meeting.
208Carried
 
NATIONAL DAY FOR TRUTH AND RECONCILIATION STATUTORY HOLIDAY - OPERATIONAL CONSIDERATIONS
 
 
D. Hillian/A. Adams: THAT the report dated June 16, 2021 regarding operational considerations at the Comox Valley Waste Management Centre and Campbell River Waste Management Centre for the Federal Government's adoption of the National Day for Truth and Reconciliation statutory holiday on September 30, 2021 be received. [Item
209Carried
 
V. Schau, Senior Manager of CSWM Services, provided an overview of the report regarding operational considerations at the Comox Valley Waste Management Centre and Campbell River Waste Management Centre for the Federal Government's adoption of the National Day for Truth and Reconciliation statutory holiday on September 30, 2021.
 
 
D. Hillian/N. Minions: THAT the Comox Valley Waste Management Centre and Campbell River Waste Management Centre remain open to the public on September 30, 2021 in consideration of the limited time to adjust and the critical nature of the waste management service;

AND FURTHER THAT a consultative approach for future National Day for Truth and Reconciliation will be undertaken with the aim of either full facility closure or modification of service, in line with the statutory holiday closures that came into effect January 1, 2021.
209Carried
 
TERMINATION:
W. Cole-Hamilton/N. Minions: THAT the meeting terminate.
208Carried
 
Time: 12:13 pm.
 
 
 Confirmed this _______ day of ______ 20___:



____________________________________
Arzeena Hamir
Vice-Chair
 
Certified Correct:




____________________________________
Lisa Dennis
Manager of Legislative Services
 
Recorded By:




____________________________________
Antoinette Baldwin
Legislative Services Assistant
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