NOTICE OF MEETING
COMOX STRATHCONA WASTE MANAGEMENT BOARD
Thursday, September 9, 2021
Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 9:30 am

Director Unger, as Chair of the Strathcona Regional District will serve as the presiding member for this meeting. This meeting may include participation by members of the board via electronic communication.

This meeting is not meant for general public input. If members of the public wish to speak at a meeting, they should contact the CVRD Legislative Services Department to request to appear as a delegation. Live webcasts and recordings are available at www.comoxvalleyrd.ca/minutes-agendas

In the event of an emergency the public gathering place is the parking lot outside the boardroom.
 
 
AGENDA
 
    Section Who Votes How Vote Counted
   
A. CALL TO ORDER AND APPROVAL OF THE AGENDA:
Recommendation:
 
THAT the agenda be approved.
208All1 person/1 vote
 
B. IN-CAMERA MEETING:
C. ADOPTION OF MINUTES:
Comox Strathcona Waste Management Board minutes dated June 17, 2021 for adoption.
208All1 person/1 vote
 
D. BUSINESS ARISING FROM MINUTES:
E. PETITIONS AND DELEGATIONS:
F. REPORTS:
1) COMOX STRATHCONA WASTE MANAGEMENT ADVISORY COMMITTEE
 
Minutes of the Comox Strathcona Waste Management Advisory Committee meeting held August 26, 2021 for receipt.
208All1 person/1 vote
 
2) REGIONAL ORGANICS COMPOST PROJECT BUDGET AMENDMENT AND UPDATE
 
Report dated September 1, 2021 regarding a budget amendment to the 2021-2025 financial plan for the Comox Strathcona Waste Management service, functions 391 – 393, for the construction of the Regional Organics Compost Facility and a status update on the Regional Organics Compost Project.
209AllWeighted
 
Recommendation:
 
THAT the 2021-2025 financial plan and capital expenditure program for the Comox Strathcona Waste Management Service, functions 391 to 393, be amended by increasing solid waste infrastructure expenditures in 2022 for the organics facility by $2,180,000 for a project budget of $17,300,000, with additional funding from the capital works reserve;

AND THAT the 2021-2025 financial plan and capital expenditure program for the Comox Strathcona Waste Management Service, functions 391 to 393, be amended by shifting $2,180,000 of funding in 2022 for the Comox Strathcona Waste Management Centre Cell 2 project from capital works reserve to debt.
209AllWeighted
 
3) REASONABLE ACCESS TO RECYCLING FOR RESIDENTS
 
Report dated August 31, 2021 regarding providing input to the Stewardship Agencies of British Columbia (SABC) in response to their May 13, 2021 document “Guidance on Accessibility of Stewardship Programs” to advocate for reasonable and convenient access to Extended Producer Responsibility (EPR) programs for remote communities across British Columbia with tiered and funded solutions to lessen the financial burden on regional districts for receipt.
209AllWeighted
 
Recommendation:
 
THAT the letter as attached to the staff report dated August 31, 2021, which advocates for reasonable and convenient access to recycling for remote communities with tiered and funded solutions based on the remoteness index be developed in collaboration with local governments, be submitted to the Stewardship Agencies of British Columbia membership in response to their proposed Guidance on Accessibility of Stewardship Programs document.
209AllWeighted
 
4) QUADRA COMMUNITY ENGAGEMENT AND RECYCLING TRANSITION - UPDATE
 
Report dated August 31, 2021 regarding a community engagement session and survey results related to the proposed transition of Quadra recycling from a Comox Strathcona Waste Management recycling depot to a full service Recycle BC depot for receipt.
209AllWeighted
 
5) REQUEST TO WAIVE FEES FOR CITY OF COURTENAY RESIDENTS YARD WASTE DROP-OFF
 
Report dated September 2, 2021 regardinga request from the City of Courtenay to waive to the tip fees for yard waste drop-off at the Comox Valley Waste Management Center (CVWMC) for the residents of Courtenay in response to the recent curbside collection service disruptions experienced by the City’s contractor Emterra Environmental for receipt.
209AllWeighted
 
Recommendation:
 
THAT the Comox Strathcona Waste Management service continue to support the receipt and processing of yard waste pursuant to Bylaw No.170 being “Solid Waste Fees and Charges Bylaw No. 170, 2011” to fund the cost of the service.
209AllWeighted
 
6) CSWM MANAGEMENT REPORT
 
CSWM Board management report dated September 2021 for receipt.
208All1 person/1 vote
 
7) ROUNDTABLE DISCUSSION - SESSION TWO: SOLID WASTE MANAGEMENT PLAN
 
Staff to conduct an overview of the Solid Waste Management Plan followed by break-out groups for roundtable discussion
 
Note: The above-noted item was deferred from the June 17, 2021 CSWM Board meeting.
 
G. BYLAWS AND RESOLUTIONS:
H. NEW BUSINESS:
I. ADDENDUM - UPON APPROVAL OF THE BOARD:
J. MEDIA QUESTIONS:
K. TERMINATION:
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