 | COMOX STRATHCONA WASTE MANAGEMENT BOARD | |
| Thursday, October 21, 2021 | ||
| Minutes of the meeting of the Comox Valley Regional District (Comox Strathcona Waste Management) Board of Directors held on October 21, 2021 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 9:31 am. | ||
| MINUTES | ||
| Present: | ||
| Co-Chair: | A. Hamir | Lazo North (Area B) |
| B. Unger | Village of Gold River | |
| Directors: | J. Abram | Discovery Islands - Mainland Inlets (Area C) |
| A. Adams | City of Campbell River | |
| N. Anderson | Cortes (Area B) | |
| D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) | |
| J. Colborne | Village of Zeballos | |
| W. Cole-Hamilton | City of Courtenay | |
| C. Cornfield | City of Campbell River | |
| M. Davis | Village of Tahsis | |
| C. Evans | City of Campbell River | |
| E. Grieve | Puntledge/Black Creek (Area C) | |
| D. Hillian | City of Courtenay | |
| B. Leigh | Oyster Bay – Buttle Lake (Area D) | |
| R. Kerr | City of Campbell River | |
| C. Moglove | City of Campbell River | |
| W. Morin | City of Courtenay | |
| M. McCollum | City of Courtenay | |
| G. Whalley | Kyuquot – Nootka/Sayward (Area A) | |
| Alt. Directors: | A. Bissinger | Town of Comox |
| N. Minions | Town of Comox | |
| S. Poulsen | Village of Sayward | |
| Staff: | J. Warren | Deputy Chief Administrative Officer |
| M. Rutten | General Manager of Engineering Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| Absent: | ||
| Directors: | J. Ketler | Village of Cumberland |
| ATTENDANCE: | ||||||
| With the exception of Vice-Chair Hamir and Director Arbour, all directors attended via electronic means. | ||||||
| R. Dyson, Chief Administrative Officer attended via electronic means and J. Warren, Deputy Chief Administrative Officer, attended as his designate in the Civic Room. | ||||||
| CALL TO ORDER AND APPROVAL OF THE AGENDA: | ||||||
| G. Whalley/W. Cole-Hamilton: THAT the agenda be approved. | ||||||
| 208 | Carried | |||||
| ADOPTION OF MINUTES: | ||||||
| W. Cole-Hamilton/C. Evans: THAT the Comox Strathcona Waste Management Board minutes dated September 9, 2021 be adopted. [Item] | ||||||
| 208 | Carried | |||||
| REPORTS: | ||||||
| COMOX STRATHCONA WASTE MANAGEMENT ADVISORY COMMITTEE | ||||||
| C. Evans/G. Whalley: THAT the minutes of the Comox Strathcona Waste Management Advisory Committee meeting held October 7, 2021 be received. [Item] | ||||||
| 208 | Carried | |||||
| CSWM SERVICE ASSET MANAGEMENT PLAN (2019 to 2038) | ||||||
| B. Unger/W. Morin: THAT the report dated October 13, 2021 regarding the Solid Waste Asset Management Plan for the Comox Strathcona Waste Management Service, prepared by AECOM Canada Ltd. be received. [Item] | ||||||
| 209 | Carried | |||||
| V. Schau, Senior Manager of CSWM Services, provided an overview of the Solid Waste Asset Management Plan for the Comox Strathcona Waste Management Service, prepared by AECOM Canada Ltd. | ||||||
| EXTENDED PRODUCER RESPONSIBILITY 5-YEAR ACTION PLAN 2021-2026 | ||||||
| W. Cole-Hamilton/G. Whalley: THAT the report dated October 13, 2021 regarding an update on the Ministry of the Environment and Climate Change Strategy’s newly announced Five-Year Action Plan be received. [Item] | ||||||
| 209 | Carried | |||||
| J. Ivan, Diversion & Support Coordinator, provided an overview of the report regarding an update on the Ministry of the Environment and Climate Change Strategy’s newly announced Five-Year Action Plan. | ||||||
| WASTE RECEPTACLES IN THE CSWM SERVICE
| ||||||
| B. Leigh/D. Arbour: THAT the report dated October 13, 2021 to clarify the current role of local governments and the Comox Strathcona Waste Management service with regards to garbage receptacles and garbage collection at select beaches, local parks and trail systems within the CSWM service area be received. [Item] | ||||||
| 209 | Carried | |||||
| V. Schau, Senior Manager of CSWM Services, provided an overview of the report regarding the current role of local governments and the Comox Strathcona Waste Management service with regards to garbage receptacles and garbage collection at select beaches, local parks and trail systems within the CSWM service. | ||||||
| D. Arbour/C. Cornfield: THAT the Comox Strathcona Waste Management service not pursue the placement of waste bins at beach locations within the service area. | ||||||
| 209 | ||||||
| B. Leigh/E. Grieve: THAT the motion be amended by inserting the words "its own" after the word "pursue". | ||||||
| 209 | Carried | |||||
| The meeting recessed for "The Great BC ShakeOut" event at 10:21 am. and resumed at 10:25 am. | ||||||
| N. Anderson/B. Leigh: THAT the main motion as amended be deferred until Spring of 2022 after contact has been made with the Ministry of Transportation and Infrastructure and the Provincial Government. | ||||||
| Defeated | ||||||
| The following directors voted in opposition to the above-noted motion: Abram, Adams, Arbour, Cole-Hamilton, Cornfield, Evans, Hamir, Hillian, Morin, McCollum, Unger, Whalley,
Directors Colborne and Davis were not in attendance when the above-noted vote was taken. | ||||||
| The vote was taken on the main motion, as amended, as follows: | ||||||
| THAT the Comox Strathcona Waste Management service not pursue its own placement of waste bins at beach locations within the service area. | ||||||
| Carried | ||||||
| The following directors voted in opposition to the above-noted motion: Abram, Anderson, Davis, Grieve, Leigh, Kerr, Morin, Whalley, Bissinger, Moglove. | ||||||
| B. Leigh/A. Adams: THAT the CSWM Chair write a strongly worded letter to the appropriate managers of the Ministry of Transportation and Infrastructure requesting that waste bins be restored at beach locations along the Highway 19A corridor. | ||||||
| E. Grieve/C. Evans: THAT the motion be amended by adding the following clause: "AND FURTHER THAT staff draft a resolution to be submitted for the next AVICC convention". | ||||||
| A. Hamir/D. Arbour: THAT consideration of the following motions be deferred to the December 2, 2021 Comox Strathcona Waste Management Board meeting.
"THAT the CSWM Chair write a strongly worded letter to the appropriate managers of the Ministry of Transportation and Infrastructure requesting that waste bins be restored at beach locations long the Highway 19A corridor"; and "THAT the motion be amended by adding the following clause: 'AND FURTHER THAT staff draft a resolution to be submitted for the next AVICC convention'." | ||||||
| Carried | NAY: A. Adams; J. Abram, R. Kerr | |||||
| The Board recessed at 10:47 am and reconvened at 10:55 am. | ||||||
| SEPTEMBER 2021 SOLID WASTE MANAGEMENT PLAN ROUNDTABLE SUMMARY | ||||||
| D. Arbour/W. Cole-Hamilton: THAT the report dated October 15, 2021 regarding a summary of the September 9, 2021 CSWM Board roundtable session be received. [Item] | ||||||
| 209 | Carried | |||||
| V. Schau, Senior Manager of CSWM Services, provided an overview of the report regarding a summary of the September 9, 2021 CSWM Board roundtable session. | ||||||
| Directors McCollum and Adams left the meeting at 11:17 am. | ||||||
| D. Hillian/B. Unger: THAT staff report back to the February 2022 board meeting with a comprehensive report and schedule including resource requirements for the Comox Strathcona Waste Management Solid Waste Management Plan update. | ||||||
| 209 | Carried | |||||
| C. Evans/E. Grieve: THAT staff prepare a draft AVICC resolution on repurposing construction and deconstruction material for consideration at the December 2, 2021 board meeting. | ||||||
| 209 | Carried | |||||
| NATIONAL DAY FOR TRUTH AND RECONCILIATION STATUTORY HOLIDAY | ||||||
| D. Hillian/C. Cornfield: THAT the report dated October 13, 2021 regarding the Federal and Provincial Governments’ adoption of the National Day for Truth and Reconciliation statutory holiday and to seek approval for full facility closure at the Comox Valley Waste Management Centre and Campbell River Waste Management Centre on September 30 starting 2022, in line with the statutory holiday closures that came into effect January 1, 2021 be received. [Item] | ||||||
| 209 | Carried | |||||
| V. Schau, Senior Manager of CSWM Services, provided an overview of the report regarding the National Day for Truth and Reconciliation statutory holiday. | ||||||
| D. Arbour/B. Leigh: THAT the Comox Valley Waste Management Centre and Campbell River Waste Management Centre close to observe September 30 National Day for Truth and Reconciliation beginning in 2022 and thereafter. | ||||||
| 209 | Carried | |||||
| CSWM MANAGEMENT REPORT | ||||||
| D. Hillian/W. Morin: THAT the CSWM Board management report dated October 2021 be received. [Item] | ||||||
| 208 | Carried | |||||
| TERMINATION: | ||||||
| D. Arbour/D. Hillian: THAT the meeting terminate. | ||||||
| 208 | Carried | |||||
| Time: 11:34 am. | ||||||
| Confirmed this 2nd day of December, 2021: ____________________________________ Arzeena Hamir Vice-Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant |