 | COMOX STRATHCONA WASTE MANAGEMENT BOARD | |
| Thursday, March 17, 2022 | ||
| Minutes of the meeting of the Comox Valley Regional District (Comox Strathcona Waste Management) Board of Directors held on March 17, 2022 in the Civic Room of the Comox Valley Regional District offices located at 770 Harmston Avenue, Courtenay, BC commencing at 9:30 am. | ||
| MINUTES | ||
| Present: | ||
| Vice-Chair: | A. Hamir | Lazo North (Area B) |
| Co-Chair: | B. Unger | Village of Gold River |
| Directors: | J. Abram | Discovery Islands - Mainland Inlets (Area C) |
| A. Adams | City of Campbell River | |
| N. Anderson | Cortes (Area B) | |
| D. Arbour | Baynes Sound-Denman/Hornby Islands (Area A) | |
| J. Colborne | Village of Zeballos | |
| W. Cole-Hamilton | City of Courtenay | |
| C. Cornfield | City of Campbell River | |
| M. Davis | Village of Tahsis | |
| C. Evans | City of Campbell River | |
| E. Grieve | Puntledge/Black Creek (Area C) | |
| D. Hillian | City of Courtenay | |
| B. Leigh | Oyster Bay – Buttle Lake (Area D) | |
| R. Kerr | City of Campbell River | |
| W. Morin | City of Courtenay | |
| M. McCollum | City of Courtenay | |
| G. Whalley | Kyuquot – Nootka/Sayward (Area A) | |
| M. Swift | Town of Comox | |
| M. Moglove | City of Campbell River | |
| Alt. Directors: | N. Minions | Town of Comox |
| S. Poulsen | Village of Sayward | |
| S. Sullivan | Village of Cumberland | |
| Staff: | R. Dyson | Chief Administrative Officer |
| J. Warren | Deputy Chief Administrative Officer | |
| J. Nelson | Chief Financial Officer | |
| M. Rutten | General Manager of Engineering Services | |
| J. Martens | General Manager of Corporate Services | |
| L. Dennis | Manager of Legislative Services | |
| A. Baldwin | Legislative Services Assistant | |
| PRESIDING MEMBER | ||||||
| Director Unger, as Chair of the Strathcona Regional District Board, assumed the role of presiding member. | ||||||
| RECOGNITION OF TRADITIONAL TERRITORIES | ||||||
| The Chair acknowledged that the meeting was being hosted on the unceded traditional territory of the K’ómoks First Nation, the traditional keepers of the land. | ||||||
| CALL TO ORDER AND APPROVAL OF THE AGENDA: | ||||||
| D. Hillian/D. Arbour: THAT the agenda be approved with the addition of a verbal update from Director Cornfield regarding new technology for the remediation and de-contamination of materials under New Business. | ||||||
| 208 | Carried | |||||
| ADOPTION OF MINUTES: | ||||||
| B. Leigh/D. Hillian: THAT the Comox Strathcona Waste Management Board minutes dated January 20, 2022 be adopted [Item] | ||||||
| 208 | Carried | |||||
| PUBLIC INPUT - 2022-2026 FINANCIAL PLAN | ||||||
| B. Leigh/S. Sullivan: THAT the update from R. Dyson, Chief Administrative Officer, regarding public input received in regards to the 2022-2026 proposed financial plan and the specific CSWM services under consideration be received. | ||||||
| 208 | Carried | |||||
| Members of the public may submit comments, questions, or feedback on the 2022-2026 proposed financial plan here: www.comoxvalleyrd.ca/budgetinquiries | ||||||
| REPORTS: | ||||||
| COMOX STRATHCONA WASTE MANAGEMENT ADVISORY COMMITTEE | ||||||
| D. Arbour/W. Cole-Hamilton: THAT the minutes of the Comox Strathcona Waste Management Advisory Committee meeting held March 3, 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| YEAR-END REVIEW OF THE COMOX STRATHCONA WASTE MANAGEMENT ILLEGAL DUMPING PREVENTION PROGRAM | ||||||
| D. Arbour/A. Hamir: THAT the report dated March 9, 2022 regarding progress and data collected for the CSWM Illegal Dumping Prevention Program be received. [Item] | ||||||
| 209 | Carried | |||||
| M. Dinesen, Bylaw Compliance Officer, provided an overview of the report regarding progress and data collected for the CSWM Illegal Dumping Prevention Program. | ||||||
| 2022 CSWM PRIORITIES AND WORK PLAN | ||||||
| J. Colborne/N. Minions: THAT the report dated March 9, 2022 regarding the 2022 CSWM priorities and work plan for information, review and endorsement be received. [Item] | ||||||
| 209 | Carried | |||||
| M. Rutten, General Manager of Engineering Services, presented an overview of the report regarding the 2022 CSWM priorities and work plan. [Item] | ||||||
| D. Hillian/S. Sullivan: THAT the Comox Strathcona Waste Management (CSWM) Board endorse the work plan as presented in the report dated March 9, 2022 titled “2022 CSWM Priorities and Work Plan”, pending the final approval of the 2022 – 2026 recommended financial plan on March 17, 2022. | ||||||
| 209 | Carried | |||||
| BEVAN ROAD MULTI-USE TRAIL STATUTORY RIGHT OF WAY | ||||||
| D. Arbour/S. Sullivan: THAT the report dated March 9, 2022 regarding registering a six metre wide Statutory Right-of-Way for the establishment of a mulit-use trail parallel to Bevan Road as a condition of the rezoning application for a portion of the Comox Valley Waste Management Center to permit the construction of the secondary leachate pond be received. [Item] | ||||||
| 209 | Carried | |||||
| C. Makinson, Manager of CSWM Capital Projects, provided an overview of the report regarding registering a Statutory Right-of-Way for the establishment of a multi-use trail parallel to Bevan Road. | ||||||
| D. Arbour/S. Sullivan: THAT the Board authorize staff to register a six metre wide Statutory Right-of-Way agreement along the lands to be rezoned for a multi-use trail parallel to Bevan Road as per the staff report dated March 9, 2022 pursuant to Bylaw No. 90, being “Land Use Agreements Delegation Bylaw No. 90, 2009.” | ||||||
| 210 | Carried | |||||
| C. Evans/D. Arbour: THAT the Board directs staff to proceed with the Notice of Disposition for granting a statutory right of way in favour of the Village of Cumberland for the establishment of a multi-use trail along the Bevan Road frontage as per the staff report dated March 9, 2022. | ||||||
| 209 | Carried | |||||
| 2022 - 2026 CSWM RECOMMENDED FINANCIAL PLAN - FUNCTION 391 - 394 | ||||||
| D. Hillian/D. Arbour: THAT the report dated March 9, 2022 regarding the 2022–2026 CSWM recommended financial plan, capital highlights and further information to support the Waste Management Attendant staffing request be received. [Item] | ||||||
| 209 | Carried | |||||
| M. Rutten, General Manager of Engineering Services, presented an overview of the report regarding the 2022-2026 CSWM recommended financial plan. [Item] | ||||||
| B. Leigh/D. Arbour: THAT the Comox Strathcona Waste Management Board endorse the recommended 2022 capital procurement as outlined in Table 1, adjusted to $15.6 million for the regional composting facility project, of the March 9, 2022 financial plan staff report. | ||||||
| 209 | Carried | |||||
| J. Colborne/C. Evans: THAT the 2022 – 2026 recommended financial plan for the Comox Strathcona Waste Management Service, functions 391 – 394, as adjusted for the regional composting facility project, be approved. | ||||||
| 209 | Carried | |||||
| The board recessed at 11:10 am and reconvened at 11:17 am. | ||||||
| CSWM MANAGEMENT REPORT | ||||||
| C. Cornfield/D. Arbour: THAT the CSWM Management Report dated March 2022 be received. [Item] | ||||||
| 208 | Carried | |||||
| BYLAWS AND RESOLUTIONS: | ||||||
| D. Hillian/D. Arbour: THAT Bylaw No. 687 being "Comox Strathcona Waste Management Bylaw Adjudication Ticketing Bylaw No. 687, 2021" be adopted. [Item] | ||||||
| 209 | Carried | |||||
| NEW BUSINESS: | ||||||
| IMPROVED ACCESS TO WASTE DIVERSION AND WASTE COLLECTION FOR CVRD RURAL RESIDENTS | ||||||
| C. Evans/D. Arbour: THAT the correspondence dated January 19, 2022 from Chair Ketler regarding improved access to waste diversion and waste collection in rural areas of the Comox Valley be received. [Item] | ||||||
| 209 | Carried | |||||
| CHANGING THE METHOD OF TAXATION FOR SOLID WASTE | ||||||
| D. Arbour/B. Leigh: THAT the correspondence dated January 20, 2022 from Director Leigh regarding replacing the "assessed value" method of taxation for solid waste be received. [Item] | ||||||
| 209 | Carried | |||||
| The Board was polled on the following motion: | ||||||
| B. Leigh/C. Cornfield: THAT the Comox Strathcona Waste Management Board consider replacing the “assessed value” method of taxing for solid waste with a “flat tax” per household based upon equitable charges to each household that contributes to our waste stream at our landfills;
AND FURTHER THAT this proposal be fully investigated by staff and the outcome of these investigations presented with the Solid Waste Management Plan Review in 2022. | ||||||
| 209 | Defeated | |||||
| The following directors voted in opposition to the above-noted motion: Adams, Anderson, Arbour, Colborne, Cole-Hamilton, Cornfield, Davis, Evans, Grieve, Hamir, Hillian, Morin, McCollum, Unger, Whalley, Swift, Moglove, Minions, Poulsen, Sullivan
Directors Abram and Kerr were not in attendance when the above-noted vote was taken. | ||||||
| SOIL REMEDIATION FACILITY IN NANAIMO | ||||||
| D. Arbour/A. Adams: THAT the information provided by Director Cornfield regarding a new soil remediation facility in Nanaimo be received. | ||||||
| Carried | ||||||
| TERMINATION: | ||||||
| B. Leigh/D. Hillian: THAT the meeting terminate. | ||||||
| Carried | ||||||
| Time: 11:45 am | ||||||
| Confirmed this 21st day of April, 2022: ____________________________________ Brad Unger Co-Chair | |
| Certified Correct: ____________________________________ Lisa Dennis Manager of Legislative Services | |
| Recorded By: ____________________________________ Antoinette Baldwin Legislative Services Assistant |